Accounts Receivable Specialist

The Company

At Unity, sustainability isn’t a buzzword. It’s the foundation of our entire approach and has been for more than 50 years.

We apply sustainability principles to everything we do, from our properties around the State of Maine, to our online degrees offered to students everywhere, to our enrichment experiences and entrepreneurial endeavors at locations from northern Maine to Arizona to Brazil.

Engage with Unity College and you’ll start to ask tough questions, challenge the status quo, and envision new possibilities. If taking the lead in creating a more sustainable future sounds like the future you want, we can make it happen.

This is an Enterprise position that is responsible for performing Accounts Receivable related duties on a professional level and works closely with the Controller as well as other Unity College Enterprise and Sustainable Education Business Units (SEBUs) budget managers.  

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to Unity College practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections; identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Researches customer discrepancies and past-due amounts with the assistance of other staff.
• Reconciles accounts receivable on a periodic (at least bimonthly) basis.
• Reconciles revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees as soon as made aware.
• Enters accounts receivable invoices into GP Dynamics.
• Administers online credit card payment systems to include, but not limited to student accounts, donations, U-Cards, and enrollment deposits. Records cash receipts from all sources.  
• Prepares daily deposit and journal entries.
• Administers check capture software (ACH, Check 21) relationship with college bank to allow online bank check payments and electronic banking requests.
• Trains and directs student workers for business office.
• Disburses CAMS payment daily to student payment ledger.
• Runs daily General Ledger (GL) and exports CAMS to GP Dynamics.
• Pro-actively communicate challenges, successes, and failures with leadership.
• Other duties as assigned.

Required:

• High School diploma or equivalent required; Associates or bachelor’s degree in Accounting preferred.
• Basic computer skills and knowledge of Microsoft products and accounting software with a preference in knowledge of GP Dynamics.
• Ability to effectively present information and respond to questions from managers and students.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to maintain the highest level of confidentiality.
• Strong organizational skills and attention to detail.  
• Ability to multi-task and establish priorities for meeting deadlines, using time efficiently.
• Ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous and well poised.

Please see attached job description for full list of roles and responsibilities.

The Location 

Unity College has its Hybrid Learning campus in Unity, Maine. This position will be located at 49 Farm View Rd. New Gloucester, ME.   

Benefits

Unity College offers a generous benefits package which includes medical, dental, vision, short term disability, long term disability, life insurance, PTO, and a company match on our 403b retirement plan. Waiting periods will apply.

To Apply

Interested and qualified candidates should click on the “Apply Now” button and submit a resume and cover letter.

At Unity College, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our community. Unity College is proud to be an equal opportunity workplace and is an affirmative action employer.