What are the responsibilities and job description for the Staffing Specialist-Nursing Administration position at UnityPoint Health?
Overview:
Provides clerical, payroll, and scheduling support to nurse managers and inpatient units. Maintains close collaboration with nurse managers and team members regarding schedule needs and processes. Works closely with nurse managers, team leads, charge nurses and house supervisors regarding float assignments and Resource team member assignments. Collaborates with mangers to work on coverage of available open shifts.
Responsibilities:
UnityPoint - Allen Hospital
Staffing Office: Schedules/Payroll
Part-Time: 5-9p/pm's; 12 hours a week
Provides clerical, payroll, and scheduling support to nurse managers and inpatient units. Maintains close collaboration with nurse managers and team members regarding schedule needs and processes. Works closely with nurse managers, team leads, charge nurses and house supervisors regarding float assignments and Resource team member assignments. Collaborates with mangers to work on coverage of available open shifts.
- Maintains schedule build for managers in the ANSOS software staffing system.
- Assists team members with self-scheduling/use of ANSOS software staffing system. Reviews and ensures schedules are balanced, FTE is worked, and requirements are adhered to.
- Responsible for data entry of team member profiles and ongoing maintenance.
- In collaboration with managers, uses unit matrix, core staffing, and balancing grids to ensure adequate staffing is in place on inpatient units.
- Assists with daily staffing needs and completes schedule updates for inpatient assignments and specialized training. Coordinates ongoing open shift management.
- Oversees entry of position control documents for assigned units.
- Has oversight of patient care staff education for proper clocking and hour reporting.
- High school graduate or GED equivalent.
- Requires the completion of an advanced secretarial course or a minimum of two years of previous experience including basic computer skills with Microsoft Office programs including MS Word and Excel.
- Writes, reads, comprehends and speaks fluent English.
- Basic computer knowledge using word processing, spreadsheet, email, and web browser.
- Multicultural sensitivity
- Critical thinking skills using independent judgment in making decisions.
- Demonstrates initiative to improve quality and customer service by striving to exceed customer expectations.
- Manages priorities and deadlines and demonstrates attention to detail.
- Use of usual and customary equipment used to perform essential functions of the position.
- Work may occasionally require travel to other UPH facilities/hospitals.
- Required to drive your own vehicle for business purposes.
- Collaborates well with multidisciplinary team members and demonstrates excellent communication skills and professional interactions with leadership.
- Maintains proficiency in knowledge of software programs, including Microsoft Word, PowerPoint, Excel, E-mail and others as requested.
- Maintains proficiency in knowledge of ANSOS software staffing system.
