Proposal Writer (Entry-Level)

Job Title: Proposal Writer (Entry-Level) – Language Access (OPI/VRI/Onsite Testing/Training Translation)

Department: Marketing

Reports To: Manager, RFP

Work Location: Bellevue, WA (Onsite – Bellevue Office Only)

Schedule: Full-time, 40 hours per week (typically Monday–Friday; occasional flexibility during major submission deadlines)

Employment Type: Regular, Full-Time

Pay And Compensation

• Base Pay: $27/hour
• Commission: 1% commission on invoiced revenue from the first 12 months (Year 1) of the contract(s) won
• Total Compensation: Expected to reach up to $100,000 annually in total when bids are won successfully (performance-dependent)
  
  
  

Role Summary

The Entry-Level Proposal Writer supports the development of compliant, well-structured, and persuasive proposals for language access services, with a primary emphasis on Over-the-Phone Interpreting (OPI), Video Remote Interpreting (VRI), and In-Person (Onsite) Interpreting, as well as language testing/training programs and document translation.

This role contributes to responses for RFPs/RFQs/RFIs by drafting proposal narratives, coordinating inputs from internal teams, maintaining proposal templates and a content library, and ensuring submissions are accurate, complete, and delivered on time.

Key Responsibilities

Proposal Writing & Editing

• Draft, edit, and proofread proposal sections including executive summary, company overview, approach/methodology, implementation/onboarding plan, staffing, quality assurance, training/testing methodology, customer support, and risk mitigation.
• Convert technical and operational input from internal subject matter experts (SMEs) into clear, customer-ready writing while maintaining accuracy and compliance.
• Tailor content to solicitation requirements and evaluation criteria, highlighting measurable outcomes (e.g., interpreter availability, response times, QA controls, escalation procedures).
  
  
  

RFP Compliance & Requirements Management

• Review solicitation documents to identify mandatory requirements, submission instructions, and evaluation criteria.
• Build and maintain compliance matrices, proposal outlines, response trackers, and content checklists.
• Track and incorporate addenda/clarifications and maintain version control to ensure the final submission is current and complete.
  
  
  

Templates and Content Management

• Use company-approved templates for all sections where available.
• Coordinate with applicable department(s) to confirm template content is current and accurate based on the specific RFP question.
• If a template is not up to date or does not fully address the question:
• Request updated information and/or new content from the appropriate department
• Incorporate approved updates into the response and content library for future use
  

Collaboration & Internal Coordination

• Coordinate inputs and reviews across teams such as Operations, Interpreting, Translation, Quality/Training, Scheduling, Technology/IT, Finance, and Leadership.
• Follow up on deliverables, manage internal deadlines, and keep proposal schedules on track.
• Incorporate reviewer feedback efficiently while maintaining consistent voice, formatting, and messaging.
  
  
  

Formatting, Packaging & Submission Support

• Format proposals in Microsoft Word using styles, tables, and consistent branding.
• Compile attachments (forms, resumes/bios, references, past performance, service descriptions), convert to PDF, and prepare submission-ready packages (including portal uploads as applicable).
  
  
  

Required Qualifications

• Bachelor’s degree in English, Communications, Journalism, Marketing, Public Administration, or related field (or equivalent writing experience).
• 0–2 years of relevant experience (proposal support, writing/editing, internships, or documentation-heavy roles).
• Strong writing and editing skills with exceptional attention to detail.
• Ability to follow complex instructions and produce compliance-driven responses.
• Strong organizational and time-management skills; ability to manage multiple deadlines.
• Proficiency in Microsoft Word (styles and formatting); working knowledge of Excel.
  
  
  

Preferred Qualifications

• Exposure to RFP/RFQ responses (government, healthcare, education, or commercial).
• Familiarity with OPI/VRI/onsite interpreting, interpreter qualification standards, training programs, or translation workflows.
• Experience with SharePoint/Teams or proposal/content management platforms (nice to have).
  
  
  

Work Environment & Expectations

• Onsite role in Bellevue office only; regular in-office attendance is required.
• Primarily computer-based work with extensive reading, writing, and document formatting.
• Occasional deadline-driven peaks may require schedule flexibility while maintaining a 40-hour workweek expectation.
  
  
  

Equal Employment Opportunity Statement (Template)

We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, sexual orientation, or any other protected status.