Gift Processing Specialist

Description

Job ID

SF9933-4005-1818

Position Classification

FT Staff Non Union

Position Summary

The Gift Processing Specialist primary function is receiving, recording, receipting and depositing gifts to the University in a timely, accurate and efficient manner. In addition, this position is also responsible for maintaining current and accurate biographical information in the University Advancement’s database, and maintaining the gift/pledge filing system. Reconciling gift reports, preparing matching gift forms and handling telephone and other inquires pertaining to gifts in the database.

Essential Duties and Responsibilities

Primary Functions

Gift Processing 

• Entering gift information into University Advancement’s database.
• Balance gift entries and bank deposits.
• Liaison to payroll office in establishing, entering, maintaining payroll deductions.
• Complete daily batches within a specified time frame.
• Set-up new fund according to the General Ledger.
• Enter biographical changes from gift/pledge information.
• Research gift information for proper gift entry.
• Work with the development staff/auditors to provide necessary information.

 Gift Reporting 

• Prepare standard monthly reports.
• Prepare special reports as needed (e.g. VSE).
• Analyze and reconcile gift reports

Gift Documentation/Filing 

• Create and maintain all gifts related forms (e.g. documentation with gift).
• Create and maintain gift related policy & procedure manual.
• Maintain all Primary files for Gifts/Pledges copies of checks and all gift documentation(retain CYE and FYE). 

Responsibilities

• Enter data in the University Advancement database accurately, timely and efficiently.
• Communicate workload status to the supervisor.
• Prioritize task base on established department and organization priorities.
• Perform job duties independently with light supervision.
• Recommendations for process improvements

Requirements

Minimum Qualifications

• Education – A two-year college degree or completion of a specialized course of study at a business or trade school or 18 months to four years of work experience in a related field.
• Experience – Two years to five years (Equivalent combination of educaion and employment)

Preferred Qualifications

Prefer knowledge of Raiser’s Edge/NXT software. Prefer 1-2 year of database management in higher education.

Knowledge, Skills, and Abilities

Knowledge of Microsoft Office 365, Data Entry (Strong keyboarding), Excellent customer service skills, Good communication (Oral and written), and organizational skills. Ability to work in a diverse setting. Ability to work under deadlines pressure and keep attention to detail and accuracy. Ability to multi-task and meet deadlines. Ability to work independently. Ability t work as a team member.

Physical Requirements

 Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Work Environment

Regular exposure to favorable conditions such as those found in a normal office.

Salary/Pay Information  

Commensurate with experience

Anticipated Schedule  

Monday to Friday 8.30 AM to 5.00 PM

Additional Information

Expectations: Maintain a professional image representing UDM at all times. It is expected, as UDM representative, that all staff members maintain a high level of professionalism at all times. It is expected that each staff member perform with a high degree of accuracy and that confidentiality is maintained at all times due to the sensitive nature of materials we receive. It is also expected of each staff member to keep the Supervisor informed of any and all changes as they occur that may effect their production or the department.

Employee Benefits

 At the University of Detroit Mercy, we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following benefits: 

• Medical -

o Three health plans to choose from with a large national provider network

•Dental -

o UDM’s School of Dentistry FREE to you and your dependents

o Option to purchase additional dental plan through UNUM

•Vision – 

o Under United Healthcare, you are able to get one exam every 24 months

o Under Heritage Vision, an eye exam and lenses (not Frame) are provided every 12 months

        (Plans are available to employees to purchase as an option)

• Health Savings Account and Flexible Spending Accounts offered

• Employee Assistance Program -

o Provided to everyone in your household

• Short-Term and Long-Term Disability

• Life and AD&D 

o 1x base salary up to $100,000

• Option to purchase additional life insurance, accident insurance, and/or critical illness insurance

• Tuition Remission Benefit for you, your spouse, and children. 

• Retirement Plan -

o UDM provides matches up to 8%

Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds. 

Salary : $100,000