Assistant Director, Career Management Projects and Events

Department Booth Career Services: Programs About the Department The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 54,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/. Job Summary The Assistant Director, Career Management Projects and Events provides operational leadership for a robust schedule of career management programs and events for 1,150 full-time MBA students. Program participation ranges from 50 to 575 students with additional student volunteers assisting with program delivery. The Assistant Director is also responsible for planning and executing program event marketing efforts with the intent of establishing a Career Services brand and increasing student attendance. Additionally, this role plans, executes and evaluates programs, projects, and process effectiveness and drives both individual and team continuous improvement efforts. Beyond events, this position utilizes project management expertise, including leading and participating on inter-department teams such as: resume databases, employment reporting, room reservations, calendar management, registration and evaluation systems, and other relevant activities. Responsibilities Provides recommendations for program and technology innovation and enhancements based on team strategic goals, quality of execution, and assessment of student trends and needs. Utilizes campus databases, online survey tools, and Excel to provide a variety of ongoing and one-time reports that evaluate programming, monitor student progress, participation in events, and student engagement. Designs and maintains webpages and online content for student facing resources, including repository of educational handouts and recordings. Applies analytical skills and methodologies in collecting, auditing, and synthesizing employment and other relevant data, providing strategic support and direction for career programming and operations. Applies project management expertise in designing and executing a variety of internal processes and systems such as resume databases and reservation, calendar, registration, and evaluation systems. Collaborates with the Career Management team to implement programs and events, and logistical decisions. Provides operational leadership for Career Management and Career Resource Center programs and services. Key planning- and execution-related responsibilities range from implementation of programs and event logistics to more tactical and process-driven activities such as budgeting, facilities management, catering, transportation planning, desktop publishing, or greeting/hosting participants. Develops and maintains informational resources and materials such as databases designed to facilitate targeted communications with large groups of program participants or pulling together instructional content in an organized, creative, or thematic way. Develops, implements, and maintains various aspects of the Career Services communications plan for career-related programming. Responsiblities may include creating integrated marketing messages to building brand awarness for various programs, coordinating volunteer participation, and managing student communications through electronic and print media. Serves as the representative from Career Services on multi-departmental committees and coordinates perspective and involvement from Career Services for new projects, programs, and technology tools. Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects. Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. --- Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. --- Certifications: --- Preferred Qualifications Experience: At least three years of business experience in higher education, hospitality, sales, marketing or recruiting. Experience and expertise with managing programs or projects involving people who may or may not be supervised by position. Managing special events, workshops, or programs in an educational setting. Technical Skills or Knowledge: Proficiency with MS office (Word, Excel, Access, PowerPoint). Proficient skills using a variety of media and e-technology platforms for presentations and programs, both in-person and virtual (such as webinars via Zoom, QuickMobile App, or other platforms etc.). Familiarity with learning management systems (e.g.Canvas, Blackboard). Preferred Competencies Work independently and collaboratively, think creatively, and facilitate problem-solving. Strong organizational and project management skills. Thrive in a fast-paced, team-oriented environment (with frequent interruptions) where multi-tasking is the norm. Customer service attitude, strong work ethic, demonstrated professionalism, and a track record of establishing positive client relationships. Work effectively with multiple constituencies such as Booth staff and students and external constituencies such as Booth alumni, vendors, or employers. Excellent written and verbal communication skills. Working Conditions This position is currently expected to work a minimum three days per week in the office. Work extended hours during peak periods, including some evenings and weekends. Application Documents Resume/CV (required) Cover Letter (required) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Administration & Management Role Impact Individual Contributor FLSA Status Exempt Pay Frequency Monthly Scheduled Weekly Hours 37.5 Benefits Eligible Yes Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Posting Statement Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward. The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/