Events Manager

Department Law Events, Conferences, Programs About the Department The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. Job Summary The University of Chicago Law School seeks an Events Manager to support the planning, coordination, and execution of Law School events and to assist with administrative operations within the Office of Events. The Events Manager will report to the Director of Events and play a key role in ensuring the success of institutional, student-facing, and faculty-driven programs. Responsibilities Leads logistics for major student-facing events such as Orientation, Admitted Student Programming, and Dean of Students’ programming. Coordinates venue sourcing, hotel and vendor contracting, and manages Banquet Event Orders (BEOs). Serves as a point of contact to internal partners, external vendors, and student organizations to support event planning and execution. Develops event budgets and oversees expense processing and reconciliation. Prepares presenters and hosts regarding content, format, scheduling, and day-of expectations. Staffs events onsite to ensure smooth execution from setup through conclusion. Schedules and sends invitation emails, tracks RSVPs and attendance, and maintains registration lists. Creates event materials, timelines, and communications to support planning and execution. Supports faculty conferences and academic programming, offering recommendations to strengthen and streamline event processes. Serves as the unit’s subject matter resource for virtual and hybrid event platforms (e.g., Zoom meetings and webinars). Collaborates closely with the Director of Events and the Office of External Affairs on Reunion Weekend, leading venue sourcing, hotel blocks, contracting, BEO review, and onsite vendor and guest coordination. Assists with managing logistical tasks for internal staff gatherings, communications, and project timelines. Researches, compiles, and analyzes data to create reports and proposals for Events and Administration leadership. Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others. Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Certifications: --- Preferred Qualifications Education: Bachelor's Degree strongly preferred. Experience: Relevant experience, such as event planning or work in an administrative capacity strongly preferred. Experience working in higher education strongly preferred. Previous experience with event coordination strongly preferred. Project management experience strongly preferred. Preferred Competencies Strong customer service orientation with excellent oral and written communication skills. Ability to take initiative and organize and complete activities and projects with minimal supervision. Ability to handle public contact with courtesy, clarity, and diplomacy. Ability to handle sensitive and confidential situations and information with absolute discretion. Ability to maintain a calm and courteous demeanor and to work productively in the midst of competing priorities, complex problems, and tight deadlines. Exceptional problem-solving skills. Strong technical aptitude with business operations software applications. Proficiency with MS Office applications. Working Conditions This position is available for partially remote work based on the business needs of the Law School. Willingness and ability to travel to locations around the Chicagoland area as needed required. Willingness and ability to work evenings and weekends with advance notice required. Ability to lift a minimum of 25lbs. Application Documents Resume/CV (required) Cover letter (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Communications Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $70,000.00 - $80,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/

Salary : $70,000 - $80,000