What are the responsibilities and job description for the Events Manager position at University of Chicago?
Department
ESA Undergraduate Admissions - Group 3
About The Department
The Office of College Admissions has a staff of over 40 people, most of whom are Admissions Counselors. They manage marketing to, and recruitment of, prospective students as well as the admissions process for first year and transfer students into The College, and summer programs for high school students. The Office of College Admissions is a forward-facing department often providing the first impression of UChicago to visitors in-person and virtually as well as telephonically and via email engagement. Of its several schools and departments, The College is the single-largest entity, and this office is responsible for bringing to campus a class of students with a diverse set of backgrounds who are prepared to take on rigorous academics while engaging with the University, surrounding neighborhood, and city of Chicago. http://www.collegeadmissions.uchicago.edu.
Job Summary
College Admissions manages dozens of events per year that include on campus programs like open houses, high school counselor and teacher workshops, conferences, and summer programs for high school students. Additionally, off campus programs include admitted student receptions, dinners, and UChicago presentations. The Event Manager plays a critical role in ensuring that all these programs and events are executed to the highest degree. The Event Manager will work closely with, and under the guidance of Admissions leadership, execute flagship events, and also serve as key supporter of other programs that may be managed by other admissions staff. The Event Manager will use their professional expertise and organizational skill to execute events that improve the brand and recognition of UChicago to diverse constituencies.
Responsibilities
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Preferred Qualifications
Education:
Job Family
Communications
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
Yes
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
ESA Undergraduate Admissions - Group 3
About The Department
The Office of College Admissions has a staff of over 40 people, most of whom are Admissions Counselors. They manage marketing to, and recruitment of, prospective students as well as the admissions process for first year and transfer students into The College, and summer programs for high school students. The Office of College Admissions is a forward-facing department often providing the first impression of UChicago to visitors in-person and virtually as well as telephonically and via email engagement. Of its several schools and departments, The College is the single-largest entity, and this office is responsible for bringing to campus a class of students with a diverse set of backgrounds who are prepared to take on rigorous academics while engaging with the University, surrounding neighborhood, and city of Chicago. http://www.collegeadmissions.uchicago.edu.
Job Summary
College Admissions manages dozens of events per year that include on campus programs like open houses, high school counselor and teacher workshops, conferences, and summer programs for high school students. Additionally, off campus programs include admitted student receptions, dinners, and UChicago presentations. The Event Manager plays a critical role in ensuring that all these programs and events are executed to the highest degree. The Event Manager will work closely with, and under the guidance of Admissions leadership, execute flagship events, and also serve as key supporter of other programs that may be managed by other admissions staff. The Event Manager will use their professional expertise and organizational skill to execute events that improve the brand and recognition of UChicago to diverse constituencies.
Responsibilities
- Assists with the planning and execution (e.g., facility selection, menu planning, transportation arrangements, and audio/visual equipment) for organizational meetings and events including, but not limited to, open houses, admitted student receptions, teacher and counselor programs, conferences, dinners, and more.
- Works with colleagues, campus partners, and alumni to assess event needs.
- Works with other event staff members to implement ideas for improvements as they are identified.
- Provides post-event feedback on turnout and vendor performance.
- Collects and analyzes event data and outcomes to identify trends and opportunities and provides general office support as needed.
- Sets up any A/V equipment.
- Supervises and staffs events.
- Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
- Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, and prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
- Reviews and finalizes the guest lists, assists with mailing invitations and creates brochures for the event.
- Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
- Performs other related work as needed.
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Preferred Qualifications
Education:
- Bachelor's degree.
- A minimum of two years of relevant experience.
- Valid United States driver’s license.
- Proficient in Microsoft Office.
- Knowledge of Slate CRM.
- Excellent verbal and written communication.
- Strong interpersonal skills.
- Customer service skills.
- Problem-solving skills.
- Decision-making skills.
- Work independently and as part of a team.
- Attention to detail and organization.
- Maintain confidentiality.
- Work on multiple projects simultaneously, set priorities, and meet deadlines.
- Customer service skills.
- Work will take place in an office setting, event venue settings, and remotely (work from home and on-/off- campus events).
- Work some evenings and weekends for event execution.
- Anticipated start date of July 2024.
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3)(required)
Job Family
Communications
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
Yes
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
