What are the responsibilities and job description for the Assistant Registrar position at University of Georgia?

Posting Details

Posting Number	S11489P
Working Title	Assistant Registrar
Department	VPI-Registrar's Office
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8:00 a.m.-5:00 p.m.
Advertised Salary	Commensurate with Experience
Posting Date	03/19/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	04/15/2024
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Position Information

Classification Title	Student Services Professional
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	This position is responsible for professional work that involves a high-level of detail and administrative oversight of the approval processes related to Experiential Learning, Institutional Competency System and Approval Process. The online Institutional Competencies system includes multiple levels of approval and a workflow process. The person in this position is responsible for managing the users including, providing instruction and guidance on the use of the system. In addition, this position is responsible for the facilitation of the faculty governance approval process associated with the system. The position is also responsible for oversight of the development, maintenance, and distribution of a Comprehensive Learner Record. The employee is needed to perform the tasks associated with the position with a high-level of autonomy, independence, and discretion to ensure the effectiveness of any task or service within the area of assignment. As the primary point person for these approval processes, the employee manages the proposal review process and provides guidance to schools and colleges on proposal submissions. This position will ensure proposals are compliant with UGA, USG, and SACSCOC policies and procedures.
Knowledge, Skills, Abilities and/or Competencies	Knowledge of university policies and procedures. Autonomy and independent judgement. Ability to use discretion with confidential information. Ability to plan, develop, and coordinate multiple projects. Organizational skills and experience. Attention to detail.
Physical Demands	Sit at computer for extended periods of time.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.

Duties/Responsibilities

Management of the Curriculum and Co-Curricular Approval Process for Experiential Learning Requirements

Facilitate the proposal process for curriculum and non-credit activities in the workflow system.
Work with the Experiential Learning (EL) office and Curriculum Faculty Governance team concerning proposal submission.
Review proposals for accuracy and compliance with UGA, USG, and SACSCOC policies and procedures.
Review evidence of the appropriate EL categories in proposal for compliance.
Provide support to the faculty and staff using the workflow system, including responding to phone calls and emails, managing access to the system, and delivering training in-person and online.
Work with Business Analyst and Application Development Unit (ADU), to develop and enhance functionality.
Work with Business Analyst and ADU to modify and improve the process.
Work with Business Analyst and ADU to develop and produce reports out of the system.
Work with DegreeWorks team to ensure the functionality provides desired results.
Work with Business Analyst, ADU, and EITS to ensure integration with Athena.
Work with Registrar Advisory Committees to receive input and feedback on the system.

Percentage of time

Duties/Responsibilities

Manage the Curriculum Mapping Process for University-Wide Requirements and Competencies

Associate learning outcomes for the following requirements with courses and non-credit activities: General Education Core Areas I-V; Environmental Literacy; Environmental Awareness; Cultural Diversity.
Associate learning outcomes for UGA Competencies with courses and noncredit activities.
Ensure evidence of learning outcomes for courses and non-credit activities exists in the documentation.
Responsible for reviewing and editing proposals for accuracy and compliance with UGA, USG, and SACSCOC policies and procedures.
Facilitate processes with faculty and staff across campus.
Work with appropriate faculty governance committees concerning the process.
Work with Director of Assessment in the Office of Instruction concerning the process.
Work with DegreeWorks team to ensure the functionality provides desired results, including providing support for faculty and staff, responding to phone calls and emails, managing access to the system, and delivering training in person and online.
Work with Business Analyst and ADU to develop and enhance functionality of the process.
Work with Business Analyst and ADU to modify and improve the process.
Work with Business Analyst and ADU to develop and produce reports out of the system.
Work with Registrar Advisory Committees to receive input and feedback on the system.

Percentage of time

Duties/Responsibilities

Responsible for Comprehensive Learning Record (CLR) Approval Process

Integrate curriculum mapping of courses and non-credit activities requirements to a Comprehensive Learner Record.
Integrate the CLR with transcript delivery.
Enable the creation, ongoing maintenance, and long-term archiving of a CLR.
Incorporate Personal Profile and e-Portfolio records into the CLR.
Support networking capabilities and long-term availability of a CLR between students and third parties, -including employers and platforms such as LinkedIn.
Enable courses, non-credit activities, and requirements to be mapped to existing and/or customized competency taxonomies.

Percentage of time

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

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