What are the responsibilities and job description for the Executive Assistant position at University of Maryland?
Posting Details
Posting Details
Position Number:
128831
Title:
Executive Administrative Assistant I
Functional Title:
Executive Assistant
Category Status:
22-Nonexempt, Contingent 2
Applicant Search Category:
Staff
University Authorized FTE:
100
Unit:
PLCY-Center for Global Sustainability
Hiring Range Minimum:
43404
Hiring Range Maximum:
52085
Benefits Summary
https://pa-hrsuite-production.s3.amazonaws.com/1231/docs/2079813.pdf
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Executive Assistant will provide executive administrative support to the director and senior leadership team of the Center for Global Sustainability (CGS) and assist with CGS events and activities. The Executive Assistant will report to the CGS Director of Administrative Services. The Executive Assistant will also have a substantial role in engagement activities and must be able to professionally interact with a diverse range of constituents, including international partners, government actors, the Dean’s office, faculty, staff, and students. The Executive Assistant will work closely with the Finance team to coordinate logistics for large domestic and international events. The successful candidate will be able to handle multiple priorities at the same time and have superior attention to detail and excellent written communications skills.
This position has the option for hybrid work and requires occasional off-site and off-hours availability.
This position has the option for hybrid work and requires occasional off-site and off-hours availability.
Minimum Qualifications:
Education:
High School Diploma or GED.
High School Diploma or GED.
Experience:
Four years of secretarial experience.
Four years of secretarial experience.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Required Knowledge, Skills and Abilities:
- Comprehensive knowledge of and skill in the application of office practices, procedures, and equipment; of business english, spelling, grammar, and arithmetic; of UMS policies and procedures and the institution’s purpose, goals, and procedures.
- General knowledge of and skill in the use of word processing, database, and spreadsheet software to produce documents and maintain information.
- Skill in composing a variety of correspondence; in operating manual and automated office equipment; in managing filing systems; in gathering and summarizing information; in maintaining confidentiality and handling sensitive matters with discretion and tact; in interacting with students, public officials and staff at all levels in a courteous and efficient manner; in planning, organizing, prioritizing and executing complicated and continuing assignments without instruction.
- Ability to communicate effectively both orally and in writing; to understand and follow oral and written instructions; to project a professional and positive image of the institution; to make effective oral presentations; to supervise office operations and staff.
Preferences:
Preferences:
- Experience working in a University setting.
- Experience interacting with external constituencies such as international collaborators and government actors.
- Excellent eye for detail particularly in written communications to ensure correct spelling and accuracy and avoid grammatical errors.
- Demonstrated commitment to expanding multicultural knowledge, awareness, and skills as evidenced through demonstrating self-awareness; understanding and valuing others; demonstrating knowledge of social inequalities; interacting effectively with a diversity of people; fostering equity and inclusion..
- Proven organizational and time management skills.
- Experience with high-level event planning and travel planning.
- Demonstrated professionalism and ability to handle confidential and sensitive information.
- Demonstrated commitment to diversity, inclusion and belonging..
- Availability for hybrid work option plus occasional off-site and off-hours activities and events.
Additional Certifications:
Additional Information:
Candidates must be able to provide proof of eligibility to work in the USA. No visa sponsorship is offered for this position.
Job Risks
Not Applicable to This Position
Physical Demands
Sedentary work performed in a normal office environment. Occasional off-site and off-hours activities and events.
Posting Date:
09/19/2023
Closing Date:
10/10/2023
Open Until Filled
No
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Salary : $43,404 - $0
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