Administrative Assistant Senior

Job Opening ID

256314

Working Title

Administrative Assistant Senior

Job Title

Admin Asst Sr Healthcare

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Department of Radiology

Posting Begin/End Date

11/14/2024 - 11/28/2024

Career Interest

Administration
Radiology

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Radiology is seeking an Administrative Assistant Senior who can provide high quality support for faculty and staff leadership in the Breast Imaging division. This includes complex calendar management, conference booking, residency program coordination, and travel reimbursements. This individual may be responsible for parts of small projects, as well as phases of larger projects. The ability to demonstrate excellent interpersonal, problem-solving, organizational, and communication skills is key in this role. This individual should demonstrate the department's values of teamwork, integrity, caring, innovation, and diversity and inclusion.

This position has a hybrid work model, reports to the department's Business Manager, and is a member of a broader administrative support team.

Under FSLA, incumbents in this position are nonexempt.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

General Support

• Provide administrative support to Breast Imaging faculty and staff, including the Associate Chair for Department Life and Culture and Division Director. This includes, but is not limited to, scheduling meetings, completing meeting agendas and minutes, assist with CME disclosures, booking conference rooms, booking travel, processing reimbursements, sending reminders.
• Prepare and send correspondence on behalf of those you support, often of confidential and sensitive nature.
• Maintain professional records such as CVs, ensuring accuracy.
• As needed, serve as customer service point of contact for the office. Screening, prioritizing, and routing inquiries and correspondence.
• Track medical license renewals, journal renewals, society memberships, etc.
• Maintain office supplies
• Order lab coats for new faculty as needed
• Serve as Cornerstone Facilitator

Breast Imaging Fellowship Coordinator

• Assist with onboarding and offboarding new fellows
• Partner with Fellowship Director to schedule and arrange reviews and evaluations
• Coordinate farewell events

Residency & Medical Student Program Support

• Communicate with residents and medical students, including faculty, regarding their rotation schedules, where to go, what to expect, etc.
• Send resident evaluation reminders to faculty in a timely manner
• Send lecture reminders, book conference rooms
• Partner with Radiology Residency Administrators

Required Qualifications*

• High school diploma or equivalent
• 4 years of administrative experience
• Strong computer skills and exceptional written and verbal/interpersonal skill
• Proficient experience in Microsoft Office software, as well as other databases (e.g. Outlook)
• Ability to multitask and prioritize appropriately
• Strong organizational skills and attention to detail
• Exercises considerable discretion and independent judgment within scope of projects

Desired Qualifications*

Associate or Bachelor's degree or equivalent combination of education and experience as with at least 2 years of administrative support experience
Experience working in academic health centers

Work Locations

Med Inn Building

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.