Admin Coord/Project Coord

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Medical School Facilities is seeking an Events Coordinator who will work with a variety of departments and units across Michigan Medicine in support of their event coordination needs. Medical School Facilities manages three primary event venues located within the Taubman Biomedical Sciences Research Building, the Towsley Center for Continuing Medical Education, and the North Campus Research Complex.

The Events Coordinator is expected to provide excellent customer service by responding to emails and online requests in a timely fashion, providing information and resources to support the event, and acting as a single point of contact during the event to ensure a quality outcome.

Responsibilities*

Assists customers in making arrangements for special events held within Medical School space per event guidelines and ensures protocols are followed.

• Serves as on-site resource and single point of contact for customers during events.
• Maintain/update events calendar in coordination with special events team members.
• Prepares project plans and maintain records, advise departments, and ensures regulatory compliance related to special events.
• Administers special projects or activities related to event coordination on an as needed basis within Medical School space.
• Assists team members in the planning and execution of logistics for events and acts as back-up as needed.
• Provides periodic review and updates of guidelines as necessary.
• Discover and utilize best process strategies.
• Assist with special projects as needed.
• Monitor and assign event requests via internal ticketing software.
• Monitor and approve scheduling requests in event/meeting space

Required Qualifications*

• Excellent/proven customer service skills
• Experience using ScheduleOn calendaring system
• Proven understanding of Medical School and campus operations
• Accommodate a flexible work schedule outside of standard business hours, requiring nights and weekends as needed

Desired Qualifications*

• Understanding of Medical school event guidelines
• Ability to work as a team or independently
• Ability to make on the spot decisions to keep the event on track

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

258179

Admin Coord/Project Coord

Admin Coord/Project Coord

Ann Arbor Campus

Onsite

Full-Time

Regular

Nonexempt

Medical School

MM Facilities

12/24/2024 - 12/31/2024

Administration