Business Coordinator

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

Supports our organization’s business management functions through completion of executive administrative tasks for senior management, including acting as executive support to the CEO, general finance processing, critical human resource support and support for projects as assigned. This is a front of house position requiring the ability to multi task and take a lead on general office duties.

Responsibilities*

• Provide executive support through managing staff calendars as assigned, facilitating meeting requests and room bookings, agenda preparation and action monitoring, assisting in scheduling travel and accommodation and processing expenses and reimbursements, and meeting and greeting visitors at all levels of seniority. These duties will include handling sensitive and/or confidential matters.
• Support human resource (HR) functions through data entry, assisting in the hiring process (including posting approved positions, scheduling interviews and completing system hiring requirements), maintaining employee records and coordination of new employee orientations and terminations. Facilitation of the performance management and learning and development processes.
• Assist with projects as directed. Carrying out research on new systems or basic market research as required and summarizing options. Scheduling meetings, action taking, tracking and action follow ups.
• Provide financial support for processing of all payments including purchase orders, invoices and reimbursements, and posting of cash received in financial systems.
• Provide other administrative support as directed. Including: Managing reception, events/conference support and coordination and acting as backup for the Business Specialist for mail receipt and distribution, ordering office supplies, coordination of food and beverages for staff events & guests, and supporting facilities functions.

Required Qualifications*

• Associate’s Degree.
• Exceptional written and oral communication skills.
• Demonstrated proficiency with Microsoft Office, emphasis on Excel and Word.
• Ability to quickly understand Financial software packages.
• Ability to work independently and as part of a team, to effectively resolve problems, and to maintain a professional demeanour at all times.
• Attention to detail and excellent organisational skills.
• Proven ability to operate effectively in a busy office environment.
• Basic finance responsibilities including accounts receivable and accounts payable.
• Excellent customer service.
• 5 years of responsible administrative assistant experience.

Desired Qualifications*

• Bachelor’s degree.
• Embrace a constantly changing work environment.
• Executive support.
• The ability to research, analyse and present material clearly and concisely.
• Excellent time-management skills.
• Knowledge of Michigan Language Assessment products and services.
• Experience with University of Michigan systems - M-Pathways and Business Objects.
• Experience using Sage 50 or other accounting systems.
• Familiarity with University of Michigan policies and procedures.

Additional Information

For additional information, please visit our website at https://michiganassessment.org/.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine. This includes those working remotely. More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.