Preventive Maintenance Planner

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

Under direction from the Preventive Maintenance Planning Supervisor, assist in the location, survey, inspection and identification of new and existing mechanical, electrical and plumbing assets and systems. Perform tasks necessary to generate preventive maintenance work requests for shops included in the preventive maintenance program. Recommend standard policies and procedures for providing routine service. Compile information into a computerized maintenance management system, create asset maintenance schedules and generate reports to effectively manage a complex preventive maintenance program. Perform database analysis on the informational needs, data relationships, proposed manipulation and data flow of the asset information and preventive maintenance schedules contained in the computerized maintenance management system. Develop and present preventive maintenance training programs for staff and customers.

Responsibilities*

• Inventory assets and systems for inclusion in the preventive maintenance program.
• Review all incoming preventive maintenance requests for completeness, accuracy and nature of work requested. Follow-up on information provided and ensure that the information is properly entered into the computerized maintenance management system.
• Perform database queries of assets and their preventive maintenance schedules and ensure the integrity of the data.
• Review plans, specifications, etc. to identify assets for inclusion in the preventive maintenance program.
• Seek input from Engineering in developing new maintenance task lists and identify new assets which will be included in the program.
• Assist supervisors, managers and directors with concerns and problems identified. Modify the preventive maintenance program, where necessary, to improve the level of preventive maintenance.
• Visit work sites, observe work in progress and constantly review preventive maintenance practices seeking opportunities for improvement.
• Prepare weekly, monthly and annual reports of preventive maintenance activities by shop.
• Conduct meetings with leadership involved in providing preventive maintenance. Train Plant Operations staff in the proper use of the preventive maintenance system.
• Review and report on completed preventive maintenance work requests to determine if time standards and job estimates are being met.
• Respond to requests for new assets or processes to be included in the preventive maintenance program.
• Other duties as assigned.

Required Qualifications*

• Graduation from High School or an equivalent combination of education and experience.
• Proven ability to coordinate multiple tasks in a fast-paced service environment.
• Proven ability to work alone in self-directed environment.
• Excellent organizational and interpersonal skills.
• Excellent written, verbal and listening communication skills.
• Demonstrable computer skills and a proficient knowledge of computerized maintenance software systems and Microsoft Office, especially Excel.
• Experience using a complex, computerized database for planning and scheduling.
• Experience with RS Means or other preventive maintenance planning databases.
• Experience using a complex computerized database and other computer programs such as Crystal Reports Writer.
• Ability to transport and reposition heavy objects.
• Physical mobility is required to access and visually inspect rooftops and confined mechanical spaces.
• Must be able to fulfill the requirements to operate a UM vehicle.

Desired Qualifications*

• College degree in Engineering, Facilities Management, Computer Information Systems, or other technical area.
• Experience working in a large, complex facilities organization.
• Considerable knowledge in the methods, materials and equipment used in specific shops and trades.
• Demonstrated ability to read and interpret plans, technical manuals, diagrams, architectural blueprints and specifications used in the building, mechanical and electrical trades.
• Training and experience in utilizing the principles of lean systems management, total productive maintenance and reliability centered maintenance.
• Training and experience in the means and methods of business intelligence.

Work Schedule

Monday - Friday

7:00am - 3:30pm

However, the candidate might be asked to work early, stay late and/or work off hours if needed.

Additional Information

Facilities and Operations seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to sustain the excellence of the university, and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine. This includes those working remotely. More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.