Administrative Specialist

Title: Administrative Specialist

Employee Classification: Non-Pos Hourly Posting Code

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Vice Provost Student Success

Department: UNT-University Accreditation-150502

Job Location: Denton

Salary: $20.00 per hour

FTE: .48

Retirement Eligibility: Not Retirement Eligible

About Us - Values Overview:

Department Summary

University Accreditation (UA) supports the UNT community by providing resources for regional accreditation; and by providing a meaningful and measurable process for institutional effectiveness.

Position Overview

Position requires a team player who will serve as the first point of contact for the department of University Accreditation and is responsible for various routine and non-routine administrative support. Responsibilities include management of the front office reception area, AVP's calendar and correspondences, and SACSCOC and THECB logs. This position requires skills for independent judgment, decision making, and good problem solving.

Minimum Qualifications

Associate's degree and three years' of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills. Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to provide administrative and operational task support to team.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.
• Experience in website content management software.

Preferred Qualifications

Experience in higher education

Required License/Registration/Certifications

None

Job Duties:

• Responsible for the management of administrative operations for a department or program and functions as an office manager.
• Responsible for oversight of budget (including reporting and forecasting), purchasing, travel, human resources, and property control functions.
• Analyzes and makes recommendations on existing processes and is responsible for implementing approved changes. Responsible for developing new administrative processes.
• Responsible for non-routine correspondence, data compilation and analysis, preparation of reports, forms, meeting notes.
• Handles and assists in a variety of logistics such as room scheduling, calendar scheduling, and office events, and any other special projects in support of the department.
• Orders and receives supplies and manages departmental inventory.
• Manage logs for SACSCOC and THECB.
• Maintain and update departmental website.
• Responsible for management of AVP's calendar and correspondence.

Work Schedule:

Agreeable schedule Monday through Friday between 8:00am-5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.