What are the responsibilities and job description for the Event Support Coordinator position at University of North Texas - Denton?
Position Information
| UNT System Overview | Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000 students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
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| Posting Title | Event Support Coordinator |
| Department | UNT-Coliseum/Gateway Center-163601 |
| Job Location | Denton |
| Full Time/Part Time | Full-Time |
| Retirement Eligibility | TRS Eligible |
| Additional Retirement Information | For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php. |
| Salary Information | $39,270.00, Commensurate on Education and Experience |
| Department Summary | University Centers and Events (UCE) encompasses the University Union, Gateway Center and Coliseum. University Centers and Events (UCE), provides quality programs, services, and facilities that enhance the educational experience and create a community for students, faculty, staff, alumni, and guests. We assist students to become good citizens of a global community, prepared to function in a diverse world. The Coliseum is a multi-use arena that is home to the North Texas Men's and Women's basketball teams. In addition to hosting all home games, the Coliseum hosts UNT Commencements, high school commencements, concerts, cheer and dance competitions and many other events. The Gateway Center features 28,000 square feet of meeting spaces and classrooms, including a 7,000 square foot ballroom. Many memorable events have been hosted in the Gateway Center including weddings, banquets and conferences. |
| Position Overview | This position will work with clients in planning and executing all aspects of their events. This position will work with relevant event management and diagram software. This role will also coordinate with relevant internal and external stakeholders to accomplish the work, including but not limited to dining, parking, athletics, and vendors. |
Additional Posting Details
| Minimum Qualifications | Bachelor's Degree and two years of professional experience related to event planning; or any equivalent combination of education, training and experience. |
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| Knowledge, Skills and Abilities | * Excellent written and oral communication skills. |
| Preferred Qualifications | Excellent customer service skills Excellent written and oral communication skills Demonstrated event management skills Ability to work evenings and weekends Excellent written and oral communication skills Demonstrated event management skills Ability to work evenings and weekends |
| Required License / Registration / Certification | |
| Work Schedule | Tuesday - Saturday 1pm - 10pm Flex to Cover Events |
| Driving University Vehicle | No |
| Security Sensitive | This is a security sensitive position. |
| EEO Statement | The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices. |
| Classification Title | Event Support Coordinator |
| Physical Requirements | Carrying, Cleaning, Climbing, Crawling, Driving, Kneeling, Lifting or moving up to 75 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Ability to communicate, Lifting up to 10 pounds |
Job Duties
| o | Event Planning: Responsible for coordinating all events details, including needs for space and setup. Establishing event reservation details with clients and coordinating details with other campus service providers as applicable. Making arrangements with any third party services, including estimate, delivery times, set-ups, and pick up times. |
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| o | Communication and Customer Service: 1) Works in harmony with others through active, positive, and courteous interactions with faculty, staff, students, and patrons. 2) Cooperates with coworkers to accomplish work efficiently and effectively. 3) Conveys policies and procedures relative to event management and risk management guidelines. |
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| o | Safety: 1) Completes all work using safe work habits and methods to prevent injuries. 2) Uses equipment properly and in the manner required or directed. 3) Keeps all equipment in good working order and follows storage procedures. 4) Reports any unsafe acts or condition to their supervisor immediately. |
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| o | Financial : 1) Provides reservation deposit requirements and deadlines to clients. 2) Communicates payment policies. 3) Ensures timely and accurate billing. 4) Process credit card payments when applicable. |
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| o | Technology: 1) Is proficient in the Event Planning and Space Management software provided. 2) Is proficient in Microsoft office products such as Word and Excel. |
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| o | Event Execution: 1) Meets with clients on the day of the event to ensure their needs are met. 2) Facilitates on-site transitions to day of event service providers. 3) Troubleshoots and executes changes that may need to be made. |
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| o | Assessment and Reports: 1) Collect post event feedback from client as well as other service areas. 2) Run event specific reports as requested. 3) Utilize event software reports as a job tool. |
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| o | Knowledge: 1) Understands relevant university and departmental policies and procedures 2) Follows the event input processes established by the department to ensure consistency and accuracy. |
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Posting Detail Information
| Posting Number | S7721P |
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| Position End Date (if temporary) | |
| Special Instructions to Applicants | |
| Quicklink for Posting |
