What are the responsibilities and job description for the Office Support Associate position at University of North Texas?
Title: Office Support Associate
Employee Classification: Office Support Associate
Campus: University of North Texas
Division: UNT-Provost
SubDivision-Department: UNT-Col of Merch, Hosp & Tour
Department: UNT-CMHT-Gen-137000
Job Location: Denton
Salary: 31724.00
FTE: 1.000000
Retirement Eligibility: TRS Eligible
About Us - Values Overview
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000 students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Department Summary
The College of Merchandising, Hospitality and Tourism is centered on the world’s largest consumer-focused industries—Hospitality and Retail. An education from our nationally ranked and accredited programs blends opportunities for students to work with world-class research faculty as well as meet industry professionals who serve as guest lecturers, project mentors, and internship supervisors. These constituents play a key role in strengthening our ability to provide extraordinary experiences for our students.
Position Overview
The person in this position is responsible for performing public relations functions as well as delivering great customer service. The customers in this unit are the College of Merchandising and Hospitality Management Dean, Associate Dean, staff, Chairs, faculty, students, and external constituencies including internal and external guests that enter the CMHT Deans office suite. It is necessary for the person in this position to be flexible in multitasking and changing from one task to another quickly. Interruptions of scheduled work may occur, thus flexibility is necessary to accomplish the work in a timely manner. The person in this position must be able to organize work based on priorities established by the Dean and Associate Dean.
Minimum Qualifications
High school diploma and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills And Abilities
Advanced customer service skills. Knowledge of Microsoft Office. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.
Preferred Qualifications
Required License/Registration/Certifications
N/A
Job Duties
Communicating with others to exchange information.
Communicating with others to exchange information.
Environmental Hazards
No adverse environmental conditions expected.
Work Schedule
M-F 8am to 5pm
Driving University Vehicle
No
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.
Employee Classification: Office Support Associate
Campus: University of North Texas
Division: UNT-Provost
SubDivision-Department: UNT-Col of Merch, Hosp & Tour
Department: UNT-CMHT-Gen-137000
Job Location: Denton
Salary: 31724.00
FTE: 1.000000
Retirement Eligibility: TRS Eligible
About Us - Values Overview
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000 students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Department Summary
The College of Merchandising, Hospitality and Tourism is centered on the world’s largest consumer-focused industries—Hospitality and Retail. An education from our nationally ranked and accredited programs blends opportunities for students to work with world-class research faculty as well as meet industry professionals who serve as guest lecturers, project mentors, and internship supervisors. These constituents play a key role in strengthening our ability to provide extraordinary experiences for our students.
Position Overview
The person in this position is responsible for performing public relations functions as well as delivering great customer service. The customers in this unit are the College of Merchandising and Hospitality Management Dean, Associate Dean, staff, Chairs, faculty, students, and external constituencies including internal and external guests that enter the CMHT Deans office suite. It is necessary for the person in this position to be flexible in multitasking and changing from one task to another quickly. Interruptions of scheduled work may occur, thus flexibility is necessary to accomplish the work in a timely manner. The person in this position must be able to organize work based on priorities established by the Dean and Associate Dean.
Minimum Qualifications
High school diploma and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills And Abilities
Advanced customer service skills. Knowledge of Microsoft Office. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.
Preferred Qualifications
Required License/Registration/Certifications
N/A
Job Duties
- Prepares CMHT conference room for scheduled meetings and ensures coffee service as appropriate, especially with CMHT guests. Schedules conference rooms on electronic calendars.
- Develops and implements plan for maintaining and destroying state files in work area.
- Assist faculty with course and lab related purchases that are charged to course fees. This includes, but is not limited to, supplies, subscriptions, and course specific software.
- Coordinate all textbook orders with the campus bookstore and request desk copies for faculty to consider for classes.
- Assist with Asset Management.
- Creates and maintains the dashboard for CMHT in Insights.
- Assists with all phases of the CMHT scholarship process from coordinating applications, communicating with applicants, coordinating dissemination of award letters, completing paperwork with the Financial Aid office, coordinating appeals, printing certificates, helping with the awards ceremony, etc. Prepares and mails Deans list certificates.
- Distribute US/Campus mail in faculty and staff mailboxes.
- Responsible for keeping the Deans suite organized and stocking the office supply closet
- Assists Deans office with posting and processing of ePars for hourly student assistants.
- Prepare and publish faculty schedule with office hours and phone list for each semester.
- Monitor main office copy machine maintenance, and coordinates repairs.
- Creation of college newsletters and flyers
Communicating with others to exchange information.
Communicating with others to exchange information.
Environmental Hazards
No adverse environmental conditions expected.
Work Schedule
M-F 8am to 5pm
Driving University Vehicle
No
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.