Academic Business Coordinator

Department: Knight Campus
Appointment Type and Duration: Regular, Ongoing
Salary: $21.63 - $26.44 per hour
Compensation Band: OH-OA04-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins

May 15, 2023; position open until filled

Special Instructions to Applicants

Along with your online application, please upload a resume and cover letter.

Department Summary

The Knight Campus for Accelerating Scientific Impact is a billion-dollar initiative designed to fast-track scientific discoveries and the process of turning those discoveries into innovations that improve the quality of life for people in Oregon, the nation and beyond. The Knight Campus will reshape the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs and creating new educational opportunities for graduate and undergraduate students.

The Knight Campus Business Operations and Administration Team (BOAT) operates as a hub of experts who provide high quality, exceptional business operations and administrative services to all units and programs in the Knight Campus. Service areas include full-cycle activities in human resources operations, financial operations, research administration/operations, academic administration/operations, and general business operations. The BOAT provides business services to all Knight Campus units which are continually growing at a remarkable pace as we scale up to achieve our mission of science advancing society with a vision to dramatically shorten the timeline between discovery and societal impact through world-class research, training, and entrepreneurship.

Position Summary

The Knight Campus seeks a detail-oriented, adaptable, organized, and communicative individual to provide high-level business support for our growing graduate academic programs.

The Academic Business Coordinator will be responsible for a broad set of assignments related to the Knight Campus, which regularly requires the ability to exercise independent judgment while executing the priorities identified by the Assistant Director of Academic Administration (ADAA). This position is responsible for providing essential financial, business, and regulatory services for the Knight Campus Masters Instructors, students, and academic programs. This position will require the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills while providing business operations support to multiple Knight Campus academic units.

Additionally, this position provides strong business operations and administration support to the graduate academic programs in the Knight Campus. Responsibilities will include coordinating the student admissions cycle, enrollment processes, course scheduling, and registration cycles, tracking tuition generation budgets vs. actuals, annual budgeting support, event management, purchasing, A/P and A/R, financial reporting, onsite classroom management, coordinating large group meetings and facilitating collaboration discussions, generating and sending unit wide communications, managing complicated travel itineraries, project management and more. This position will regularly interface with external constituents, administrative colleagues, faculty, and students on behalf of the Knight Campus Master's Program and other academic programs.

This position will report directly to the ADAA, and will be an essential role on a growing team. The Academic Business Coordinator will be a crucial element of the support structure that is necessary for the billion-dollar academic, research, and innovation enterprise of the Knight Campus.

Minimum Requirements

• Bachelor’s degree plus three years of progressively responsible administrative support experience;

• Five years of progressively responsible administrative support experience.

Professional Competencies

• Demonstrated high-level attention to detail, strong organizational skills, and consistent follow-through.
• Demonstrated strong communication skills.
• Demonstrated ability to learn and follow processes, plus demonstrated good judgment on when and how to deviate from processes.
• Demonstrated ability to meet deadlines and coordinate activities to ensure the success of a project.
• Demonstrated ability to learn, understand and explain university and government policies, rules, and regulations.
• Demonstrated strong interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures and commitment to promoting an inclusive work environment.

Preferred Qualifications

• A Bachelor's or advanced degree in Business, Finance, Management, Public Administration or a closely-related field.
• One year of work experience providing high-level executive support including calendar management for an individual or executive.
• One year of experience coordinating projects from start to finish.
• Professional work experience supporting academic operations in higher education.
• Experience handling confidential materials, specifically with FERPA regulations.
• Experience providing customer service in a professional environment.
• Experience with BANNER, Concur and/or similar information system.
• Experience with Microsoft Office and other software programs including: HRIS/FIS platforms, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Google Docs.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.