What are the responsibilities and job description for the Laboratory Administrator position at University of Pittsburgh?
Performs administrative assistant support work of moderate complexity.
SHRS-Sports Medicine and Nutrition
The NMRL/WHPRC is a state-of-the-science laboratory encompassing 11,600 square feet of space and features state-of-the-science capabilities in exercise physiology, bone adaptation, and morphology (HRpQCT and DEXA), exercise biochemistry, strength, and performance assessments. The mission of the NMRL/WHPR is to mitigate musculoskeletal injuries and optimize human performance by conducting innovative, multi-disciplinary, basic, and applied research providing evidence and translating scientific knowledge, enhancing clinical decisions and education. This research will lead to improved quality of life and resiliency in athletic, military, and active populations. Our vision is to be internationally recognized as a premier academic research center and its faculty as thought leaders in human performance optimization and musculoskeletal injury prevention. For more information on the University of Pittsburgh NMRL/WHPRC see http:// www.nmrl.pitt.edu/.
Essential Functions
Provide administrative support for the NMRL which serves as the applied research facility and location for graduate classes in the Sport Science and Sport Medicine (MS) and Rehabilitation Science (PhD) degree programs.
Support director, associate director, as well as other departmental faculty, the finance and personnel manager and department chair; work closely with other department administrators located in Forbes Tower.
Manage overall office operations to ensure efficient functioning across academic and research programs. Support faculty academic needs for classes and labs; schedule usage of laboratory and classroom for classes and meetings. Oversee meeting preparations/minutes. Manage calendar for NMRL director.Respond to administrative/academic requests as liaison to the dean’s office and department faculty leadership. This person will handle highly confidential information.
Supervise student workers and authorize hours. Greet SMN students, research participants, and other visitors upon entrance. Support and manage special projects.
Assists finance and personnel manager in keeping records of purchases and expense reports; perform inventory and ordering of supplies. Make travel arrangements (air, car and hotel) for faculty, GSR’s and staff; reconcile OneCard, Concur, PRISM, Panther Express transactions into spreadsheets; execute journal entries for money transfers between department accounts and grants; process and manage course fees and develop tracking system to ensure appropriate allocation and reconciliation of fee for testing deposits.
Leads social media and marketing activities for department to include updating display cases and bulletin boards; coordinates engagement efforts on various platforms including Facebook, Twitter, and Instagram.
Physical Effort
Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category
Full-time regular
Job Classification
Staff.Administrative Assistant II
Job Family
Administrative Support
Job Sub-Family
Clerical
Campus
Pittsburgh
Minimum Education Level Required
Associate's Degree
Minimum Years Of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional Details About Required Licensure/Certification
NA
Work Schedule
Monday - Friday 8:30-5:00
Work Arrangement
On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents
Resume
Optional Documents
Not Applicable
SHRS-Sports Medicine and Nutrition
The NMRL/WHPRC is a state-of-the-science laboratory encompassing 11,600 square feet of space and features state-of-the-science capabilities in exercise physiology, bone adaptation, and morphology (HRpQCT and DEXA), exercise biochemistry, strength, and performance assessments. The mission of the NMRL/WHPR is to mitigate musculoskeletal injuries and optimize human performance by conducting innovative, multi-disciplinary, basic, and applied research providing evidence and translating scientific knowledge, enhancing clinical decisions and education. This research will lead to improved quality of life and resiliency in athletic, military, and active populations. Our vision is to be internationally recognized as a premier academic research center and its faculty as thought leaders in human performance optimization and musculoskeletal injury prevention. For more information on the University of Pittsburgh NMRL/WHPRC see http:// www.nmrl.pitt.edu/.
Essential Functions
Provide administrative support for the NMRL which serves as the applied research facility and location for graduate classes in the Sport Science and Sport Medicine (MS) and Rehabilitation Science (PhD) degree programs.
Support director, associate director, as well as other departmental faculty, the finance and personnel manager and department chair; work closely with other department administrators located in Forbes Tower.
Manage overall office operations to ensure efficient functioning across academic and research programs. Support faculty academic needs for classes and labs; schedule usage of laboratory and classroom for classes and meetings. Oversee meeting preparations/minutes. Manage calendar for NMRL director.Respond to administrative/academic requests as liaison to the dean’s office and department faculty leadership. This person will handle highly confidential information.
Supervise student workers and authorize hours. Greet SMN students, research participants, and other visitors upon entrance. Support and manage special projects.
Assists finance and personnel manager in keeping records of purchases and expense reports; perform inventory and ordering of supplies. Make travel arrangements (air, car and hotel) for faculty, GSR’s and staff; reconcile OneCard, Concur, PRISM, Panther Express transactions into spreadsheets; execute journal entries for money transfers between department accounts and grants; process and manage course fees and develop tracking system to ensure appropriate allocation and reconciliation of fee for testing deposits.
Leads social media and marketing activities for department to include updating display cases and bulletin boards; coordinates engagement efforts on various platforms including Facebook, Twitter, and Instagram.
Physical Effort
Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category
Full-time regular
Job Classification
Staff.Administrative Assistant II
Job Family
Administrative Support
Job Sub-Family
Clerical
Campus
Pittsburgh
Minimum Education Level Required
Associate's Degree
Minimum Years Of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional Details About Required Licensure/Certification
NA
Work Schedule
Monday - Friday 8:30-5:00
Work Arrangement
On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents
Resume
Optional Documents
Not Applicable
Laboratory - Medical Laboratory Scientist
Amare Medical Staffing, Inc. dba Amare Medical Network -
Irwin, PA
