What are the responsibilities and job description for the FWS Accounting Intern position at University of South Florida Libraries?
Tampa, FL, United States
Organization Summary:
The University of South Florida (USF) Institute of Applied Engineering (IAE) provides agile, best-value engineering solutions to enhance the performance, effectiveness of its sponsors, including the Department of Defense; other federal, state, and local agencies; and industry. These engineering solutions include hardware-and-software-based research, advanced technology development, prototypes, and technical services.
The position title for this job application is Accounting FWS Intern. This internship program is specific to USF-IAE.
The Accounting Intern will provide part-time support to the Institute of Applied Engineering, Inc. (IAE) Accounting Team while gaining hands-on experience in a professional, compliance-driven environment. This role is designed for students seeking practical exposure to accounts payable, payroll support, and month-end accounting processes within a federally funded research and contracting organization.
Under the supervision of the Accounting Manager, the intern will assist with routine accounting and administrative tasks, help maintain accurate financial records, and support audit and reporting activities. The position offers valuable experience in internal controls, documentation standards, and financial operations aligned with University policies and federal regulations.
This internship provides a strong foundation for students pursuing careers in accounting, finance, or related business fields.
Time Commitment
The duties listed may change and/or may not be representative of all tasks associated with the position selected.
General Skills:
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants Have Rights Under Federal Employment Laws
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
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- Job Identification 42447
- Job Category Admin Support
- Posting Date 01/14/2026, 08:54 PM
- Degree Level High School Graduate
- Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
- Essential Personnel No
Organization Summary:
The University of South Florida (USF) Institute of Applied Engineering (IAE) provides agile, best-value engineering solutions to enhance the performance, effectiveness of its sponsors, including the Department of Defense; other federal, state, and local agencies; and industry. These engineering solutions include hardware-and-software-based research, advanced technology development, prototypes, and technical services.
The position title for this job application is Accounting FWS Intern. This internship program is specific to USF-IAE.
The Accounting Intern will provide part-time support to the Institute of Applied Engineering, Inc. (IAE) Accounting Team while gaining hands-on experience in a professional, compliance-driven environment. This role is designed for students seeking practical exposure to accounts payable, payroll support, and month-end accounting processes within a federally funded research and contracting organization.
Under the supervision of the Accounting Manager, the intern will assist with routine accounting and administrative tasks, help maintain accurate financial records, and support audit and reporting activities. The position offers valuable experience in internal controls, documentation standards, and financial operations aligned with University policies and federal regulations.
This internship provides a strong foundation for students pursuing careers in accounting, finance, or related business fields.
Time Commitment
- Hours of operation are 8:00am to 5:00pm Monday thru Friday.
- This position requires a minimum of 15 hours and a maximum of 20 per semester to align FWS FTE restrictions.
- This internship is in-person with limited remote work opportunities.
- Build resume and explore career options
- Apply skills and knowledge to the workplace
- Upon completion of the internship, a letter of recommendation can be provided upon request
- Opportunity for follow-on internship based on performance
The duties listed may change and/or may not be representative of all tasks associated with the position selected.
- Assist with processing vendor invoices accurately and in a timely manner
- Verify invoices for accuracy, proper approval, and coding
- Match invoices to purchase orders and receiving documents
- Ensure compliance with company policies and internal controls
- Assist with month-end closing and AP reconciliations
- Assist with preparation of AP reports and support audits
- Maintain accurate and organized AP records
- Assist with payroll processing activities under supervision
- Assist with processing USF payroll vouchers
- Perform general accounting and administrative supportive tasks, including ad hoc duties as assigned.
General Skills:
- Must be a Federal Work Study (FWS) Student.
- Because this position is partially funded by the Department of Defense, candidates must have U.S. Citizenship.
- Security Clearance is not required but preferred.
- Ability to quickly learn and apply new technologies and tools.
- Strong analytical and problem-solving skills.
- Attention to detail and ability to work independently or as part of a team.
- Self-motivated, detail-oriented, and eager to learn.
- Good communication skills for effective collaboration with team members and stakeholders.
- Strong organizational skills and the ability to manage multiple tasks simultaneously.
- Pursuing a bachelor's degree at a local accredited University with a Junior or Senior standing.
- Current GPA of 3.0 or above
- Basic knowledge of accounting
- Knowledge of MS Office products
- Accounting software exposure
- Ability to follow processes
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants Have Rights Under Federal Employment Laws
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
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