What are the responsibilities and job description for the Administrative Associate, College of Natural Sciences position at University of Texas at Austin?
Job Posting Title:
Administrative Associate, College of Natural Sciences----
Hiring Department:
College of Natural Sciences----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
20----
FLSA Status:
Non-Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
General Notes
The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.
Must be eligible to work in the US on a full-time basis for any employer without sponsorship.
Purpose
To advance the core mission of fostering wellness, belonging, and success for all students in the College of Natural Sciences. The administrative associate accurately processes a variety of administrative tasks including routine and recurring tasks, and complex student academic records.
Responsibilities
Process a variety of student-oriented forms: petitions for modification of degree requirements, grade changes, tuition rebates, assist with veteran services authorizations, and other miscellaneous documents.
Respond to student, faculty, staff, and the public by telephone, email, and written correspondence.
Manage CNS graduation applications process, procedure, and coordination.
Represent college at commencement ceremonies as assigned.
Other duties as assigned, including supporting special projects and staffing events within CNS.
High School Diploma or GED, and five years of clerical experience, or equivalent applicable experience. Ability to multi-task. Ability to prioritize assignments. Ability to meet deadlines. Ability to work independently. Clear and effective oral and written communication skills. Professional demeanor. Working knowledge of Microsoft Word and Excel.
Relevant education and experience may be substituted as appropriate.
Preferred QualificationsAbility to communicate effectively in person, on the phone, and in writing. Intermediate-level knowledge of MS Office suite applications.
Salary Range$41,600 (Prorated: $20,800)
Working ConditionsRepetitive use of keyboard at a workstation.
Use of manual dexterity
May work around standard office conditions
Occasional overtime, evening, or weekend work may be required during peak period.
Occasional heavy lifting and moving of 10 lbs.
20 hours per week Monday - Friday
Flexible schedule subject to supervisor approval
100% remote work (Austin area) available
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Salary : $41,600