What are the responsibilities and job description for the Director of Admissions & Recruitment position at University of the Incarnate Word?
Position Information
Position Title
Director of Admissions & Recruitment
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Director of Admissions and Recruitment will report directly to the Associate Dean for Admissions and Student Services. The Director of Admissions and Recruitment will oversee both admissions processes and recruitment for UIWSOM.
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you, as the employee, to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you, as the employee, to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Job Duties
Job Duty Name
Essential Duties
Description of Job Duties
- Plan, coordinate and manage all aspects of the UIWSOM application process.
- Manage UIWSOM application and recruiting database and CRM vendor, including the monitoring of data feeds, re-configuring and testing changes in systems, and provide overall support for platform.
- Oversee both application review and MMI (Multiple Mini Interview) interview processes.
- Train, recruit and organize interviewers participating in MMI candidate days.
- Coordinate the use of the national medical school application with the American Association of Colleges of Osteopathic Medicine Application Service (AACOMAS).
- Serve as “point person” for inquiries, applicants, faculty, alumni, and other interested parties.
- Prepare application/admissions reports to help guide strategic planning.
- Complete prerequisite evaluations for DO applicants.
- Train internal and external DO application screeners.
- Screen DO applications.
- Assist with admissions committee preparation.
- Coordinate communication plan for applicants and admitted students.
- Ensure timely processing and completion of applications.
- Serve as liaison with main campus technology personnel.
- Serve as advisor for UIWSOM admissions policies.
- Supervise recruitment coordinator and recruiter.
- Work with recruitment coordinator and recruiter to implement all SOM recruitment activities including fairs, presentations, information sessions, virtual sessions, conferences, etc.….
- Coordinate readmission process for returning students.
- Give presentations to prospective DO, MBS, and Direct Admit students.
- Perform other duties as assigned.
Qualifications
Knowledge Skills and Abilities
- Respond and provide support to others (customers, peers, staff and students) in a respectful, courteous, professional, accurate and timely manner with communication, collaboration, teamwork, knowledge sharing and organizational awareness.
- Commitment to social justice and values-drive medical education.
- Demonstrated ability to think “outside the box” and create innovative opportunities.
- Outstanding organizational and verbal and written communication skills.
- Ability to work with confidential material with an attention to detail.
- Ability to multi-task and problem solve, strategically prioritizing resources necessary for program support.
- Effective organizational, planning and time management skills, with strong attention to detail.
- Ability to work with a diverse group of individuals including faculty, staff and the general public.
- Ability to take initiative and complete projects and/or assignments with little or no supervision.
- Knowledge of word processing, database, and spreadsheet software, internet, current social media outlets, and use of computers and general office equipment.
- Ability to work collaboratively and effectively in a team-based, faith-driven multi-cultural environment with dean’s staff, peers, and full-time and community-based faculty.
- Demonstrate effective time management skills and ability to meet deadlines.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
Master’s degree in Marketing, Communications, Business Administration, or related field.
Required Work Experience
- Experience with developing online data collection tools and menus related to admissions.
- Three to five years of admissions and recruiting experience
- Three years of supervisory experience
Preferred Qualifications
- Admissions experience at a professional school, specifically an Osteopathic medical school.
- Knowledge of Ellucian Banner database.
- CRM experience.
- Experience with centralized application services (CAS).
- Experience with working with admissions databases.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Typical Monday through Friday 8am to 5pm with occasional extended hours/weekends to meet departmental needs.
Physical Demands
None specified.
Posting Details
Posting Details
Posting Number
AS1513PO
Number of Vacancies
1
Job Type
Full Time
Job Category
Administrator (exempt)
Desired Start Date
09/16/2022
Position End Date (if temporary)
Reports to
Andrea Cyterski
Salary
commensurate with experience.
Open Date
08/17/2022
Close Date
Open Until Filled
Yes
Special Instructions to Applicant
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).