Associate Director

Job Summary:

The Division Administrator is accountable for the administrative functions, financial management, planning and operational affairs of the Division of Geriatrics and Gerontology. The Division Administrator has all the duties and responsibilities of a senior financial manager and a business operations manager for the division. As the financial manager of the Division, the Division Administrator is accountable for all areas of the financial planning and management.

As the business operations manager of the Division, the Division Administrator is accountable for the overall operations of the Division, which includes support services, facilities, purchasing and inventory, information systems and security, patient safety, compliance, medical education, human resources/academic affairs, clinical and clinical outreach and marketing. The Division Administrator serves as a senior advisor to the Division Head, providing financial guidance, background information, and management advice and providing counsel to faculty and staff concerning administrative processes associated with patient care, teaching and research activities.

The Department of Medicine is an open, highly engaged and collaborative community. We believe in approaching our work with innovation, collaboration, and inclusion.

Responsibilities:

Oversees the administrative operations, financial management/planning, and operational affairs for an academic and/or clinical practice unit within a department. Develops and directs the long-range strategic business plans for the unit to ensure achievement of established goals and effective management of administrative operations. Manages many budgets and supervises staff.

• 5% Oversees professional billing and monitors revenue cycle processes in collaboration with leadership to ensure accurate and timely processing and compliance with federal, state, and organizational policies
• 15% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• 15% Develops, manages, and monitors unit budgets
• 5% Designs, implements, and monitors financial management policies and procedures to ensure compliance with established rules and regulations
• 15% Oversees financial planning, budgeting, and accounting functions of academic and professional clinical care operations and research portfolios
• 10% Directs and serves as advisor to leadership regarding policy improvements and resource allocation to assist with daily operations
• 15% Serves as a senior advisor to executive leadership and a unit liaison disseminating information and providing financial, human resource, and operational guidance regarding administrative processes
• 5% Provides leadership, guidance, and management of the department's clinical, research, teaching and service programs and staff to ensure efficient and effective operations
• 5% Provides oversight and management of office, research, and clinical space and equipment on and off campus, division information systems, and regional network development
• 5% Assists in the development of strategic and short-term planning processes, and facilitates the obtainment and validation of data needed for strategic decision-making
• 5% Serves as primary liaison to William S. Middleton VA Hospital for recruitment, compliance and operational activities of the division.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Required
Bachelor's Degree

Master's degree preferred.

Qualifications:

A minimum of 6-8 years of experience in an academic medical center, health care environment and/or research environment with demonstrated success in the management of complex programs, activities or units is required.

Supervisory and budget development/management experience is required.

Experience in clinical operations and planning is preferred, as is experience with Federal research funding.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $135,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $135,000 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

This position requires an individual who is organized; works well under stress, and can juggle competing priorities and deadlines. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines as necessary. This position may be required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders.

This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine and Public Health and UW Health is essential. The individual must be self-motivated, and able to work collaboratively as well as independently. The Division Administrator is in a highly visible position, often standing in for the faculty leadership on strategic decision-making forums. The long term success of the Division is dependent on the Division Administrator overseeing the finance, operations, clinical, research and educational programs of the Division.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Sheri Lawrence
sll@medicine.wisc.edu
608-262-3133
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Clin Sci Div Admin(HS097)

Department(s):

A53-MEDICAL SCHOOL/MEDICINE/MEDICINE

Employment Class:

Academic Staff-Renewable

Job Number:

308038-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.