Student Employment Coordinator

Position Summary:

The Student Employment Coordinator will act as a Human Resources generalist for all student employment needs, including recruitment of over 700 student employees per year or up to 150 simultaneous recruitment requisitions, payroll processing, onboarding and offboarding for all student employees, creation and delivery of recruitment and payroll training for managers of student employees, management of the Student Employee Handbook and webpage, and creation and accurate application of student job description library and pay structure. The Student Employment Coordinator will receive, respond to, and resolve all student employment questions and inquiries. May supervise student employees.

This is a full time, benefit, and paid leave eligible position. Salary is $47,000.

As a member of the campus community for the University of Wisconsin-Platteville, it is essential that the Student Employment Coordinator support and foster a diverse, inclusive, and civil community of outstanding faculty, staff, and students.

Responsibilities:

• Coordinate and manage payroll processing for Student Employees: (Regular & Work Study – On and Off Campus).
• Coordinate with Financial Aid Office and department leadership on any change in policies and procedures concerning student payroll.
• Enter and update tax information, authorized approver and backup approvers, direct deposit information, and funding.
• Monitor student payroll for duplicate or missed time clock entries, informing supervisors as necessary.
• Upload FICA report bi-weekly for all payroll types.
• Monitor funding errors and make corrections as necessary.
• Run and review various payroll reports.
• Process wage increase/title change requests.
• Serve as contact person for Student Payroll Federal and State Audits.
• Process lump sum payment requests for Student Employees.
• Interpret policies and procedures and explain student payroll procedures, Social Security rules, exemption status and other related matters.
• Draft, edit and distribute notices and instructions involving time entry submittal deadlines, pay dates, time approval deadline and any processing changes to all departments and off campus agencies. Orient new supervisor and staff of policies and procedures.
• Communicate payroll needs, policies, and requirements to department leadership.
• Attend New Student Registration and promote on-campus student employment.
• Student Verification of Employment/Unemployment/Affordable Care Act.
• Provide backup support to bi-weekly Payroll for faculty and staff.
• Perform criminal background checks, mandatory training verifications, and required reference checks for youth program staff and volunteers.

What You’ll Need to Succeed:

• Associate's or Bachelor's Degree; OR 3 years experience in a Human Resources or Office Administrator role
• Three (3) years' experience in Human Resources or office administrator role
• Excellent time management skills, personal sense of urgency in one’s work, and tendency to be proactive
• Excellent written and oral communication skills, interpersonal skills and engagement, able to adapt to a variety of communication styles
• Highly adaptable and able to easily change priorities throughout the day
• Intermediate to advanced computer skills, comfortable learning new systems and applications; previous website content steward experience at UW Platteville preferred
• Proficiency in Excel, Word, and Outlook is a must
• Demonstrated workplace professionalism, including a high personal standard for confidentiality
• Ability to promote a positive and productive work environment

Why It’s Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers 47 baccalaureate and 10 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Take a virtual tour of our campus!

Application Deadline:

Applications must be submitted through our online applicant portal. To ensure full consideration applications must be received by June 30, 2023. Applications will be accepted until the position has been filled.

How to Apply:

The following documents are required for applicant consideration:

• Letter of application addressing all required qualifications
• A current resume
• Contact information (name, telephone number, and email address) for 3 professional references.
• Additional documents as needed

For questions regarding this position, please contact:

Amanda Schrab, humanresources@uwplatt.edu

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.