What are the responsibilities and job description for the Broker Assistant position at Upward On?
About the Opportunity
This is an opportunity for a Broker Assistant to join a successful small real estate team at Compass, based in their NYC office. The ideal candidate has strong administrative skills, a great attitude, good communication skills (both written and verbal), and excellent document-handling skills (listing coordination, transaction support, and board packages are a part of this role). Ideally, the candidate will have worked as an assistant, transaction coordinator, or marketing coordinator role for a real estate company or team.
About the Company
Our client is a successful small team at Compass based in New York City. Led by industry veterans, the team is setting a new standard of excellence in New York real estate rooted in responsive, trustworthy service and well-rounded market knowledge. Servicing Manhattan and Brooklyn, the group offers decades of combined experience across multiple industry segments, which allows them to provide a level of service that is unique, reliable, and in demand.
Responsibilities
Assist and support Team Leaders in all areas needing assistance including:
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Providing exceptional customer service to clients and outside agents
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Coordinate and schedule all showing requests; confirm appointments
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Listing & Transaction coordination (gathering information on the property) and familiarity with each property’s listing details and showing instructions
- Liaising with Managing Agents, Attorneys, Mortgage Brokers
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Insert listings into internal Compass systems and ensure that all listing information is accurate
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Coordinate photo shoots for new listings, make arrangements with outside vendors
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Use Compass templates to create show sheets, digital mailers, etc
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Screen calls and direct calls and emails, using quick judgment to triage requests, distribute correspondence and confirm completion
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Maintain contacts, CRM, webpage and online profile, mailing lists, ensuring all data is up-to-date and accurate
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Coordinating broker and client open house events and purchase and delivery of client gifts
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Crafting exclusives and listing activation via Compass templates
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Daily administrative tasks organizing databases, social media, filing emails, etc
Qualifications
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Outstanding organizational and time management skills with a high degree of accuracy; strong attention to detail; highly motivated
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Positive team-oriented attitude; excellent verbal and written communication skills
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Proven ability to problem-solve in a fast-paced environment
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Ability to multitask, take initiative, and prioritize daily workload
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Ability to handle confidential information with discretion
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Tech-savvy; up-to-date with latest office applications; proficient in MS Office, Excel, Google Suite & Docusign, Microsoft Word, Canva,
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NY Licensed agent is a bonus
Compensation
$60,000 - $80,000 (depending on experience)
Salary : $60,000 - $80,000
