Project Manager

SUMMARY

Responsible for day-to-day activities to successfully execute major capital improvements and tenant improvements within the assigned portfolio. Manage all assigned projects to ensure successful completion within the established budget and schedule while meeting owner/client needs, business objectives as well as design and code guidelines. As time and experience allows, participate in acquisition due diligence, re-positioning project planning and implementation.

RESPONSIBILITIES

Capital Improvements:

• Participate in property operations team assessment of annual and 5-year capital plan
• Prepare preliminary project scope, budget and schedule for non-property-run capital projects
• Facilitate pre-qualification and selection process for consultants and contractors
• Drive design/scope development with consultants/architects to match strategic goals of property ownership
• Review proposals and negotiate contracts for contractors, architects and other consultants
• Report project status updates to Property team and Owner/client on a weekly basis
• Work with internal team and other stakeholders on coordination with governmental and agencies and community organizations to secure entitlements, permits and other required approvals
• Lead and participate in meetings, as required, to support team tasks relative to capital improvements
• Manage preparation of detailed project cost estimates, cash flow schedules and funding milestones
• Forecast and manage project costs and administer budget reports for project stakeholders, partners and lenders
• Lead coordination of core and shell/tenant improvement interface issues

Tenant Improvements:

• Lead or assist others in management of Tenant Improvements
• Review Lease and Work Letter to understand project scope, deliverables and schedule
• Facilitate with Project Coordinator and/or Property Manager all management and/or Landlord oversight of tenant improvements in assigned portfolio
• Prepare and administer project scope letters and RFP’s for architects, consultants and contractors.
• Administer and document “Bid Walks”
• Assist in preparation of detailed project cost estimates
• Audit drawings and review through drawing development; monitor TI drawing progress through permit and construction
• Facilitate Landlord review and comment on Tenant design drawings to comply with Property standards and Tenant lease requirements
• Manage Landlord responsibilities and requirements as identified by the Tenant Lease
• Attend/document TI meeting.
• Review and track requests by Tenant for disbursement of T.I. allowance
• Perform final punch lists for TI projects; review, finalize and distribute (to property team) project close-out packages

Re-Positioning/ Acquisition:

• Conduct due diligence tasks for new projects/acquisitions
• Coordinate with Investment team to provide support during due diligence and negotiations with equity partners and lenders for project funding
• Manage preparation of detailed project cost estimates, cash flow schedules and funding milestones
• Forecast and manage project costs and administer budget reports for project stakeholders, partners and lenders
• Report project status updates to Owner/client/manager on a weekly basis

Company

• Report weekly to supervisor as well as to property General Manager/Property Manager on all projects status and construction progress
• Coordinate with Accounting team for loan draw documentation as needed
• Assist in the training of operations staff to assure that all aspects of the performance of the project is maximized and goals and objectives are achieved
• Understand Company’s policy manual and mission statement, participating as a staff member to support all the efforts to achieve organizational goals
• Coordinate weekly or bi-weekly updates with respective Property team(s)
• Assist Accounting team with year-end accruals and reforecasts
• Employee must meet and adhere to The Company’s attendance guidelines
• Employee should maintain professionalism and perform work in a businesslike manner at all times and treat other employees, clients, vendors and tenants with the utmost respect

SKILLS ABILITIES

• Excellent organizational and time management skills
• Effective business writing and verbal communication skills
• Proven history in the completion of construction projects related to commercial office renovation and/or tenant improvements.
• Ability to communicate with clients and vendors in a highly professional manner.
• Customer service-oriented.
• Resourceful

MINIMUM QUALIFICATIONS

• 7 years full-time experience with commercial properties and/or construction with an emphasis on project management
• Proficient in MS Office, MS Project, Bluebeam
• Experience with AIA contracting is desired, but not required
• Bachelor’s degree preferred

Job Type: Full-time

Pay: $93,960.00 - $100,620.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
All employees, tenants, and visitors are required to wear a mask at all times regardless of vaccination status.

Education:

• Bachelor's (Required)

Experience:

• Project management: 2 years (Preferred)

Work Location: One location