What are the responsibilities and job description for the Administrative Specialist position at usm?
Job Summary
This
position is for academic, operational, and administrative support of the School
of Leadership Director, faculty, staff, and students. This position is
essential as the first point of contact for anyone within the School, University
community, and general public. The position is located on the USM Gulf Park
Campus in Long Beach, MS.
Primary Duties and Responsibilities
- Acts
as academic support for the School to include, but not limited to,
corresponding with prospective students and working with faculty, staff,
students, and the University community to ensure student success. Manage School
calls, emails, mail distribution, and office visitors. Serve as principal
liaison between potential students, current students, faculty, staff, and other
departments, and/or external constituencies on day-to-day academic,
operational, and administrative issues..
- Assists
with preparation of and inputs course schedule, room reservations, and student
scheduling needs. Manages class enrollment permissions and prerequisite
verifications. Oversees textbook ordering.
- Prepares,
submits, and tracks all travel paperwork and reimbursement requests. Obtains
approvals and required signatures and routes paperwork to the appropriate
entities (i.e. Permission to Travel, Reimbursement Voucher, etc.).
- Serves
as facility and inventory point of contact. Maintains and tracks School
inventory. Conducts regular inventory audits. Assists in state-mandated audits.
Orders course supplies and coordinates delivery. Serves as building liaison,
enters work orders, and interacts with Physical Plant on building maintenance
and service.
- Manages
personnel actions under the supervision of the School Director, including
creating job requisitions, assisting with requisition management, and helping
facilitate the onboarding and off-boarding of School employees. Prepares appropriate
HR hiring paperwork for School employees, credentialing paperwork for
instructors, and semesterly paperwork for Graduate School.
- Provides
administrative support for the Director including, but not limited to,
scheduling appointments/meetings; gathering, analyzing, and/or inputting data; planning
events and public relations; website management; calendar/scheduling and
facilities reservations; general correspondence; preparing reports for
accreditation and funding agencies; and other related support as requested.
- Performs other duties as assigned.
CS Administrative Support Specialist
Strategic Resources Inc -
Gulfport, MS
