Project Management Assistant

Job Title: Project Management Assistant Status: Full-time

Reports to: Engineering Manager Work Schedule: Normal Operational Hours

Compensation: $55-65K

This pay range encompasses multiple levels of the role. Career level and compensation depends on applicants credentials.

At Utilitra, base salary is one component of a competitive compensation package for employees. Our pay ranges are broad to allow for movement within our organization and to accommodate different skill sets and levels of expertise. We take into consideration a variety of factors including, but not limited to, skills, abilities, experience, education, and credentials, when determining the base salary offered.

Company Benefits

• Company-paid health insurance (medical, vision, dental, short-term and long-term disability, and life insurance are provided)
• 100% 401k match (up to 5% of salary)
• Paid holidays
• Paid personal/sick leave
• Paid vacation
• Paid parental leave
• Educational assistance
• Various discount programs

Overview: Provides project management support services for an individual and/or a project team.

Summary of duties and responsibilities:

General:

• Prepares and edits documents; maintains spreadsheets; updates databases; coordinates and compiles data; provides reports; downloads information and sets up files.
• Support cost reporting, scheduling, project setup/closeout, and progress tracking.
• Provide materials reporting, bill of materials review and checking, follow up with vendors and project team for material status, and site inspections.
• Prepares budget, cost, cash flow, project status reports, contract documents, and project closeouts.
• Organize files and perform file audits. Transfer documents to and from client SharePoint.
• Schedules meetings and verify availability of the project team.
• Attends meetings, takes notes, prepares meeting minutes, and distributes to team.
• Assist in training and developing team members on systems and processes.
• Prepare proposals, review for accuracy, and assemble proposal deliverables for submission.
• Assist in time sheet preparation.
• Serve as an example for other employees to strive towards and foster a culture of respect, integrity and kindness.
• Other duties as assigned.

Operations

• May work on manuals, policies or procedures, quality management system, training documents, billing preparation/reporting, or other projects at times.
• May track safety equipment, tools, inventory and supplies. May purchase items.
• Assist in assembling project reports including productivity tracking, internal and external progress reports, SLPOC/CPOC level reporting, and other documents as requested.
• Assist in placing and tracking orders with suppliers and vendors.
• Issue and track purchase orders and invoicing.

Education and/or Experience:

• Bachelor's degree in engineering, construction management, or the like from an accredited college or university.
• No previous experience required. Project Management experience a plus.
• Proficient with MS Office including Outlook, Teams, Excel, PowerPoint; ability to learn additional applications.
• Ability to learn and work within a fast-paced environment with limited to no training. Self-starter.
• Excellent attention to detail.
• Service oriented.

Utilitra is committed to building and sustaining an equitable and inclusive work environment where diversity is expected and valued. We believe that a diverse workforce benefits and enriches our mission, vision, and core values and is a critical component to our company's success.

Utilitra is an Equal Opportunity Employer. We proudly extend consideration for employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation, pregnancy, pregnancy-related conditions, protected veteran status, or any other criteria protected by law.

Salary : $55,000 - $65,000