What are the responsibilities and job description for the Real Estate Receptionist Palm Desert position at Utopia Management, Inc.?
Receptionist/Office Assistant
Established in 1994, Utopia Management has been serving communities throughout the West with unparalleled skill and diligence. We are looking for a Receptionist to assist our management team and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for prospective and current tenants, vendors, and clients. This position is Monday through Friday, 8:30am to 5:30pm.
This is an entry level position that provides a solid foundation for advancement in the company.
Requirements - Property Management Receptionist
- Reliable transportation, Drivers License & Insurance is required as this role does require field work. Must be comfortable driving your own vehicle for long periods of time if needed
- High School Diploma or equivalent
- Previous Customer Service experience is highly preferred
- Front desk or phone operator experience
- Schedule is 40 hours/week, but must be flexible related to emergent issues or client schedules and adjust schedule accordingly during busy season
Skills needed to be a successful Utopia Associate:
- Be a self managed individual
- Be able to deal with high volume calls, irritated callers, and general inquiries in a timely and effective manner
- Have a professional demeanor / appearance, positive attitude and an aptitude for good customer service
- Excellent written and verbal communication skills as well as computer literacy
- Excellent organizational, multitasking and time management skills are essential for this position
- Ability to be resourceful and proactive when issues arise
- Ability to be prompt and on time every day
Responsibilities - Property Management Receptionist
- Answer and screen incoming phone calls and front desk coverage-Route phone calls accurately and quickly
- Conduct and coordinate key exchanges with vendors, tenants, and clients
- Take supply inventory and process orders as instructed
- Traveling to different appointments with prospective and current tenants, clients and vendors as needed or instructed
- General house keeping of all office common areas
- Perform other administrative duties such as filing, photocopying, scanning and faxing
Compensation: $17 an hour, Full-time plus mileage reimbursement and cell phone allowance.
***MUST BE ABLE TO INTERVIEW VIA ZOOM CALL***
Job Type: Full-time
Pay: $17.00 per hour
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 1 year (Preferred)
Work Location: Multiple Locations
Job Type: Full-time
Pay: $17.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Professional development assistance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person