What are the responsibilities and job description for the Gift Agreement Coordinator - Institutional Advancement & UW Foundation position at UW Candidate Experience?
The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives.
JOB TITLE:
Gift Agreement Coordinator
JOB PURPOSE:
The Gift Agreement Coordinator is responsible for preparing documents used for closing new gifts and commitments such as student scholarships, department/college excellence funds, and faculty support funds. The Gift Agreement Coordinator works directly with the Gift Administration Department and the Development Department to create new gift agreements and other related documentation. In this capacity, the coordinator will implement best practices for gift documentation, provide training to colleagues and staff, draft, review and proofread agreements, and track agreements through the signing process.
Moreover, this position will communicate and coordinate with University of Wyoming staff to request and establish new gift funds. This position ensures accuracy and clarity of agreements and accounts and works with the Gift Administration and Financial Services teams to administer the funds correctly. The Gift Agreement Coordinator will ensure all processes and documentation are consistent with University of Wyoming and University of Wyoming Foundation policies and practices.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage the gift agreement process, which includes receiving draft gift agreements, providing critical review, engaging with impacted parties to make/validate changes, highlight issues for senior management, and bring agreements to closure by working with all parties to obtain final signatures.
- Assist development officers with creation, review, and revision of new gift agreements and related documentation by drafting, proofreading, tracking, scanning, preparing for signature, distribution, and other tasks required to finalize agreements.
- Oversee distribution of all finalized gift agreements to Gift Processing, Gift Administration, Financial Services and all relevant parties at the University of Wyoming.
- Manage, organize, audit, refine, and digitize existing gift agreement documentation and files.
- Other duties as assigned.
COMPETENCIES:
- Integrity
- Service Orientation
- Adaptability
- Teamwork
- Time Management
- Database Knowledge (Technical/Professional Knowledge)
- Communication
- Attention to Detail
REMOTE WORK ELIGIBILITY:
This position provides vital support to campus customers and requires the successful candidate be available to work on campus.
MINIMUM QUALIFICATIONS:
- EDUCATION: Bachelor’s degree or equivalent experience
- EXPERIENCE: 3 years of office or professional experience
DESIRED QUALIFICATIONS:
- Database knowledge
- Strong writing skills
- Proofreading skills
- Advanced knowledge and experience with Microsoft applications
- Familiarity with legal documents
- Knowledge of financial documents and reports
- Experience with higher education administration or non-profit administration.
REQUIRED MATERIALS:
Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
