Administrative Assistant

Summary:

Valley View Recovery Center, a client-centered, holistic MI/CD facility, is hiring for an Administrative Assistant for our 47-bed, high-intensity, residential substance abuse treatment program for adult men. This position plays an integral role in the customer service and organizational strength of our company.

The Admin. Assistant undertakes various administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in working with little supervision and will be self-motivated and trustworthy. This individual will be responsible for ensuring the smooth running of our company’s offices and contributes to driving sustainable growth for the company and supporting positive client outcomes.

Our programming includes primary groups for substance use disorder, in addition to mental health groups, and alternative holistic therapies. Located on a beautiful campus, our clients are able to enjoy our fitness center and other rec. areas. Recreation therapy is a huge part of what Valley View Recovery Center believes in. Our goal is to provide support to individuals recovering from substance use disorder through a holistic approach, helping them find joy and hope throughout their healing journey.

Essential duties and responsibilities include the following (other duties may be assigned):

• Coordinate office activities and operations to maintain efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments etc.
• Greet and direct visitors in a kind and respectful manor
• Actively engaging with clients and developing positive relationships that support the clients in meeting their goals
• Manage phone calls and other correspondence (e-mail, letters, packages, etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Perform initial client admission tasks and address client questions and/or concerns as needed
• Coordinate, submit, and pick up weekly client orders
• Track levels of office and other supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist with client discharge procedures as needed
• Participate in program staff meetings as requested to review changes in policy and procedure.
• Work collaboratively with all other organizational services and managers
• Maintain ongoing, current, and required training for best practice service delivery
• Other duties as assigned

Requirements:

• Proven experience as an office administrator, office assistant or relevant role
• Demonstrated knowledge and skills working with colleagues who thrive in a multi-cultural setting
• Demonstrated ability and emotional intelligence to work in unpredictable, crisis response, and team-oriented setting
• Maintain strict and confidential guidelines regarding current and former clients, their families, and referents in accordance with federal and state laws
• Outstanding verbal/written communication and interpersonal skills
• Excellent organizational and leadership skills
• Self-directed and ability to work independently
• Ability to work in fast paced environment and answer a multi-lined phone system
• Strong prioritization and multi-tasking skills
• Familiarity with office management procedures and basic accounting principles
• Medical billing/coding experience (preferred)
• Strong computer skills, including knowledge of MS Office and Google Suite programs
• Familiarity with Procentive software a plus
• BS/BA in office administration or relevant field (preferred)

Join our organization whose mission is to restore hope to the lives of those suffering from addiction. Through our client-centered, comprehensive treatment solutions, we aim to provide a structured, respectful, and compassionate environment in which individuals can recover.

We Offer a Competitive Compensation and Benefits Package Including:

• Medical, Dental, and Vision insurance
• 401(k) retirement plan (with company contribution)
• Employee Assistance Program
• Life insurance
• Accident, Hospital, and other supplemental insurance
• HSA & FSA options
• 2 weeks PTO
• 6 paid holidays annually
• Learning and development opportunities
• Paid maternity leave
• Tuition and other reimbursements

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Office Clerk, Office Administrator, Admin. Assistant, Administrative Coordinator, Front Office Assistant, Receptionist

Job Type: Full-time

Pay: $36,000.00 - $41,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

Salary : $36,000 - $41,000