What are the responsibilities and job description for the Enrollment Clerk position at Vancouver Public Schools?
Job Description
Enrollment Clerk
8 hours, 10 months per year
Bilingual Preferred - Spanish/English
If the adminstrator determines that the bilingual skill is used on a regular, daily basis, the applicant must take and pass the LTI written and oral assessment and will be compensated an additional .77 cents per hour.
Fair Labor Standards Act Status: Non-Exempt
We appreciate your interest in employment with Vancouver Public Schools (VPS). All applications are considered and reviewed. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation. Unfortunately, due to the number of applications received, not all applicants will receive an interview.
Résumés should include education, relevant experience (including current position), and skills which highlight the qualifications of the position to which a person is applying.
All district employees are encouraged to review their personnel file periodically to ensure that their file includes current and relevant documentation that supports their degree, education or credits, experience, training, etc., as it relates to qualifications described on job postings.
Failure to submit a full application package will result in disqualification.
Internal applicants must have current transcripts or documentation to confirm education on file or included with the application.
External applicants must include transcripts or documentation to confirm education with application.
Qualifications:
Possess a high school degree or comparable equivalent
Minimum of two (2) years job related experience which demonstrates ability to work independently, with a minimum of supervision and function in a dynamic, fast-paced, continually changing environment with frequent interruptions, OR
Documentation verifying an Associate's degree or credits from an accredited university, college, community college, or business school may be used to fulfill or help fulfill the two (2) years of job-related experience. Ninety (90) quarter or sixty (60) semester credits are equivalent to two full years of job-related experience.
Recency (prior 10 years) and substance of work experience will be considered in determining applicant qualifications
Experience which demonstrates excellent customer service abilities, interpersonal skills, team player attitude, and the ability to manage situations
Experience which demonstrates a high level of attention to, and management of, detailed information
Experience which demonstrates strong organizational skills and the ability to meet deadlines
Experience which demonstrates excellent problem solving, analytical, and conflict resolution skills and ability to think quickly
Experience which demonstrates excellent written communication skills and have the ability to compose and proof correspondence as needed
Experience using Microsoft Office/Suite (including Word and Excel)
Experience using Microsoft Office/Suite (including Access and PowerPoint) preferred
Possess skill in working with numbers, mathematical computations, and worksheets
Willingness to learn new technology
Working knowledge and demonstrated experience with GroupWise, Absence Management, Pagemaker or similar desktop publishing program and Student Information System through Skyward is preferred
Experience working with statistical and accounting reports is preferred
Knowledge, Skills, and Abilities:
Ability to interpret written/oral directives and to apply district rules, regulations, procedures, and policies
Ability to understand, recognize, and protect highly confidential information
Ability to operate office machines and equipment
Ability to effectively communicate with and appreciate individuals from diverse, socio-economic backgrounds
Other Requirements:
Ability to lift and move moderately sized objects up to 50 pounds
Regular attendance to carry out the duties and responsibilities of the position to achieve program requirements
Essential Functions:
Professionalism/Interpersonal Skills
Treats co-workers, supervisors, students, parents and others with dignity and respect at all times
Serves as a positive role model for students, and practices the behaviors that are expected of our students
Works in a flexible and cooperative manner
Establishes and maintains effective working relationships with staff, students, parents, business and community groups and/or other members of the public
Office Support
Answer telephone and walk-in inquiries from students, staff and public, forward messages and direct visitors
Composes and/or types various types of reports and correspondence from rough draft or verbal instruction; duplicate and distribute as required
Operates and does minor maintenance on various office machines
Processes Parent Access accounts
Prepares absence letters and enters the information in the student system
May assist as the building’s Records Coordinator in ensuring compliance with the district’s records retention procedures and guidelines
May assist with receipt and record of money received through the school office
Recordkeeping and Reporting
Conducts interviews with parents to verify variety of information regarding student guardianship, residence and boundary
Follows district procedures and state guidelines in registering and withdrawing students within boundary, out of boundary and out of district
Reviews registration forms for completeness and accuracy. Researches discrepancies and follows-up to establish a complete and accurate record in master student information system
Follows up on required transfer documentation for student transferring to VSD to accurately establish student file in master database
Coordinates records request from prior district for new, existing and transfer students
Performs all functions in registering student(s) including, but not limited to, establishing student identification number, verifying auxiliary education support, i.e., Special Education and English Language Learner eligibility
Calculates, runs and submits monthly P223/Enrollment Report
Inputs student schedules
Provides enrollment confirmation to principal, counselors and/or other staff to facilitate course scheduling
Create and maintain district student records/folders and fowards student folder for transfer students, as needed
Runs class lists, reports, schedules and labels from the student system, as requested
Keeps an accurate count of students in each classroom
Performs daily attendance duties, which include: attendance calls, reports, tracking and reporting unexcused absences, and updating student’s attendance records on a daily basis
Health and Safety
Ensures safety of students by following district policies and procedures for release of students, contacting parents, etc., including checking identification of individuals requesting to pick up students from school
Reviews medication requirements and provide emergenecy health care as required for student received in the health room
Maintain record of injury and treatment
Under authorization of the school nurse, may dispense prescribed medication
Other
Performs other tasks and assumes other responsibilities as assigned by administrator in alignment with their job classification
Primary Location
Fruit Valley Elementary
Salary Range
$22.59 / Hourly Rate
Shift Type
Day Shift