What are the responsibilities and job description for the Administrative Assistant, Law School position at Vanderbilt University?
Administration & General Office Management - Performing a variety of professional and administrative duties in support of the day to- day operations of a function, program, and/or department.
- Provides phone coverage for the Office of Career Services for students, alumni, recruiters, and visitors.
- Provides general office management responsibilities to include: ordering supplies, maintenance of office equipment, equipment recommendations, handling and routing mail, and other office tasks as needed.
- Career Services Presentations/Events. Setup Anchor Link invites. Setup room and audio needs. Where needed, provide tents with speakers’ names.
- Assist colleagues during peak and high workload times.
Administer program activities or special projects.
- Maintain the Diversity Pipeline – heaviest volume in the fall semester.
- Handle the logistics of all minority job fairs including Southeastern Minority Job Fair (SEMJF), Southeastern Intellectual Property Job Fair (SIPJF), and Loyola Patent Job Fair in the spring semester.
- Input all job postings, both for students and alumni daily.
- Assist in maintaining social media platforms – Instagram/LinkedIn
- Assist with proofing the Recruitment Handbook.
- Handle Reciprocity request from alumni and other schools.
- Compile weekly event for addition to newsletter.
- Organize the Practice Interview Program in December.
Supervisory Relationships
This position does not have supervisory responsibility, the position reports administratively and functionally to the Assistant Dean for Career Services
- A high school diploma is necessary .
- A minimum of 1 year of relevant experience is necessary .
- Experience in a higher education setting or student services environment is preferred .
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330 acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
- Working and growing together as a community of communities... we are One Vanderbilt .
- Providing a work environment where every staff and faculty member can be their authentic and best self , while providing the resources and opportunities to learn and grow.
- Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
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Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University requires all employees to (1) participate in any required on-campus COVID-19 testing protocol as may then be in effect, or (2) show proof of full vaccination against COVID-19.Salary : $28,500 - $36,100