Office Manager Bookkeeper

Job Overview:

We are a growing construction company looking for a highly organized and proactive individual to manage essential office operations and bookkeeping tasks. This is an in-office position requiring attention to detail, initiative, and the ability to juggle multiple responsibilities.

Responsibilities:

Bookkeeping & Financial Management

• Enter and organize all receipts in QuickBooks Desktop.
• Maintain physical files, ensuring they are properly labeled and stored.
• Process bi-weekly payroll.
• Prepare, send, and track invoices; confirm receipt of invoices with clients.
• Manage bill payments for vendors and other operational expenses.

Office Administration

• Monitor email for customer requests.
• Prepare quotes for labor and parts; provide follow-up with customers.
• Place orders for parts and inventory; package and prepare orders.
• Complete new employee onboarding.
• Collect and verify timekeeping for employees.
• Monitor due dates for employee performance reviews and yearly education requirements, coordinate and schedule training and appointments.
• Organize and maintain the office supply inventory, including uniforms, paper, and other essentials.
• Ensure smooth office operations and address any team or equipment needs promptly.
• Occasionally pick up parts or run errands.

Team & Culture Management

• Maintain a positive team environment by organizing birthday greetings and tracking key dates for team members.
• Foster a collaborative and welcoming atmosphere in the office.

Requirements:

• Proven experience in bookkeeping (QuickBooks Desktop).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize responsibilities effectively.
• Familiarity with construction/service paperwork and processes is a plus.
• Proficiency in Microsoft Excel and other basic office tools.
• Positive attitude and a proactive approach to problem-solving.

What We Offer:

• A dynamic and supportive work environment.
• Opportunities to grow and take ownership of key administrative functions.
• Competitive salary based on experience.