Production Operations Coordinator

Vibrant Events is seeking a Production Operations Coordinator to support our growing live events operation. This is a hands-on, detail-focused role ideal for someone who is organized, proactive, and eager to contribute behind the scenes. We welcome individuals who are open to training and learning technical aspects of delivering small to large audio, video, and lighting productions—including design, logistics, and most importantly, execution.

We’re looking for a dependable team player who takes initiative and ownership, and who thrives in fast-paced environments where every detail matters. Experience is preferred, but we’re open to training the right candidate who demonstrates self-motivation, critical thinking, and a strong work ethic.

Key Responsibilities:

Load and unload vehicles with production and AV equipment

Set up and break down gear at event or other production locations

Maintain a clean, organized, and efficient warehouse environment

Track, manage, and maintain inventory of production equipment

Coordinate logistics to ensure seamless operations from warehouse to site, including routing, scheduling, equipment prep, and on-site coordination

Anticipate potential issues before they arise and take corrective actions in real time

QA/QC of rental inventory

Qualifications:

Prior experience in event production, AV, warehouse operations, or logistics is a plus but not required

Self-motivated: Able to spot what needs to be done and take initiative—whether that’s prepping gear for the next load-out, improving warehouse workflow, or jumping into on-site support without being asked

• Critical thinker: Comfortable analyzing complex situations—like adjusting setups when unexpected venue constraints arise or troubleshooting last-minute equipment issues under pressure

• Organized and detail-oriented: Able to maintain meticulous checklists, ensure all gear is accounted for, and prep events according to detailed specs without oversight

• Strong logistical coordination: Demonstrated ability to manage timing, transportation, and personnel flow from planning through execution. Bonus points for experience with routing software, calendars, or task boards

• Physically able to lift and move equipment (up to 55 lbs.)

• Reliable, punctual, and committed to teamwork

• Flexible schedule, including early mornings, late nights, and weekends when necessary

• Eagerness to learn and grow within a fast-paced production environment

What We Offer:

• A dynamic, collaborative work culture

• Opportunities to learn and grow in production and event operations

• Hands-on experience supporting live events and creative projects

• Flexible scheduling for the right candidate

• Competitive Pay & Benefits 

To Apply:

Be sure to include the following in your application (if applicable):

• Technical knowledge and hands-on experience with pro audio, video, lighting equipment.

• Certifications (e.g., OSHA, CTS, Avid, Dante, etc.)

• Education level and relevant coursework

• Any known technical or musical skills, especially in audio engineering, professional video engineering