Project Administrator

General Responsibilities

Collaborate with Project Administration team and Operations team to accomplish the following:

Project Maintenance:

o Set up new projects in QuickBase

o Ensure all necessary project documents are in QuickBase

o Verify bid worksheet, quote and purchase order numbers match

o Review and compare project hours and expenses to budgets

o Manage change orders

Closeout Package:

o Prepare and submit the closeout package

Accounts Receivable:

o Prepare and submit the invoices

o Collect payments

Collaboration:

• Customer:

o Work with the customer to submit and obtain necessary documents and approvals

o Work with the customer to resolve issues and collect payment

• Project Manager:

o Work with the project manager to ensure administrative tasks are completed in a timely fashion

• Project Administration Team:

o Work with the team to ensure equitable work distribution

o Work with the team to cross train and troubleshoot

• Vendors:

o Set up new vendors in QuickBase

o Prepare and submit vendor purchase orders

Performs other duties as assigned

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Requirements

Skills

• Visionary for efficiency developments within the company
• Excellent computer skills, ability to learn, adapt and develop customer and company submittal programs
• Self-starter, motivated, problem solver- Proficient in Microsoft Word, Excel and Outlook
• Basic understanding of accounting principles and ability to quickly learn new software

Required Meetings or Coordination

• Daily interaction with Project Administration team, project managers
• Weekly Monday morning training
• Weekly Project Administration team meeting
• Regular one-on-one’s with department manager

Education and Experience

• Associate’s degree in related field preferred
• Prior related office experience preferred

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Reports to: Project Administration Manager

Sioux Falls, SD Full-Time | Hourly
$22 - $24 per hour