Records Clerk

Career Opportunity

RECORDS CLERK (FINANCE) - Part-Time

Hourly Salary: $16.00 - $27.00 (DOQ) (New employees typically start towards the lower end of the pay range)

Part-time, NON-Exempt Position (20-25 hours per week)

Office Hours: Flexible, Day-Shift

Application Deadline: Open until filled

Our Records Clerk position is an exciting, challenging, and rewarding role!

Position Summary

Under supervision of the Financial Services Director, the position performs basic records management duties related to financial records for the Village of Indiantown. These duties include copying, scanning, and indexing, and working with the Village Clerk’s Office to archive or destroy paper records in accordance with applicable record retention laws. The incumbent filling this position will be working primarily with staff in the Financial Services Department and the Village Clerk’s Office. On occasion, the candidate filling this position may need to work with both internal and external customers of the Village, including department staff, department directors, members of the Village Council, vendors, and other points of contact within external local government and state agencies.

Select Duties and Responsibilities

• Scans paper financial records into electronic document management system; indexes financial records using defined key words for electronic records retrieval, reporting, and records retention purposes.
• Performs record searches and pulls and delivers paper records as needed.
• Assists with oversight and maintenance of departmental records inventory; monitors financial records and assists Clerk’s Office in assigning and tracking records retention and destruction schedules.
• Conducts research and resolves discrepancies with assigned records; escalates issues to staff or to the Financial Services Director for resolution as required.
• Assists with creating and maintaining documented processes and procedures for position duties as required and approved by the Financial Services Director; maintains logs and schedules for individual and department function tasks.
• Communicates and responds to requests for status updates and general inquires; follows up and resolves issues in a timely manner.
• Comfortable with leveraging technology to maximize the efficiency, consistency, and accuracy of assigned areas of responsibility; assists with helping develop business process workflows and business process improvement; participates as required in the testing of newly implemented or upgrades in information systems related to financial services.
• Demonstrates critical thinking and applies principles of sound logic; identifies and defines problems, obtains empirical evidence, and draws valid conclusions.
• Maintains consistent lines of communication with management and staff with changes and developments within areas of awareness and assignment; escalates issues to the attention of management in a timely manner, as appropriate and as conditions warrant.
• Maintains established organizational/departmental productivity standards.

Requirements and Qualifications

• Minimum High School Diploma or GED.
• Six (6) months of recent and relevant experience with filing, scanning, and recordkeeping; work with electronic document management systems is highly preferred.
• Education and experience may be substituted on a year for year basis to meet the above qualifications.
• Must possess a valid Florida driver’s license upon hire and maintain throughout the length of employment with the Village of Indiantown.

Bring your skills and talents to a dynamic career opportunity with Florida’s newest municipality!

About Indiantown

Indiantown is a rural community in Florida’s Treasure Coast first established in the early 1900’s, then incorporated in 2017 as the newest local government in Florida. While its population of less than 7,000 is small, its resident engagement is exemplary and its potential for community building and new business opportunities is large. The Village is governed by a Mayor and Council elected at large, while day-to-day operations are directed by the Village Manager. Because our staff is small, we’re called upon to apply versatile talents and skills across many disciplines making our daily work very challenging and dynamic.

Application Process

DO NOT APPLY THROUGH INDEED! Please visit our website at https://www.indiantownfl.gov/community/page/records-clerk-finance-part-time for the full application process. Only those applicants that follow the correct process will be considered.

Indiantown Village is proud to be an Equal Employment Opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, marital status, family status, or sexual orientation in employment or the provision of services.

Job Type: Part-time

Pay: $16.00 - $27.00 per hour

Benefits:

• Retirement plan

Schedule:

• Day shift

COVID-19 considerations:
Masks and vaccinations are voluntary. If someone contracts COVID, then they are given up to 14 days of quarantine leave that does not come out of their sick leave bank.

Ability to commute/relocate:

• Indiantown, FL 34956: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How many years of experience do you have in the governmental sector?
• We typically start employees near the low end of the salary range, based on qualifications. Based on your qualifications, what hourly salary are you realistically seeking?

Education:

• High school or equivalent (Preferred)

Experience:

• Filing: 1 year (Preferred)
• Records management: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: One location

Salary : $16 - $27