Purchasing Manager

Position Overview:

As a Purchasing Manager you will be responsible for sourcing equipment, goods and services and managing vendors. The successful candidate will be able to perform strategic procurement  activities across multiple categories of spend, search for better deals and find more profitable suppliers.

Specific Duties:

·  Compile weekly inventory report on ingredients with usage to ensure adequate inventory for operations.

·  Compile weekly inventory report on packaging with usage to ensure adequate stock for operations.

·   Compile weekly report on roll stock and vacuum bags with usage to include weeks inventory and send to vendor to maintain adequate stock for operations.

·   Compile weekly worksheet of inventory and usage on labels needed for packaging.

·  Compile weekly box inventory and usage report to aid box supplier in maintaining adequate stock as needed for operations while preventing dead stock.

·   Work with cost accounting to update prices as needed in the event of a price change.

·   Submit requests to cost accounting for new Carlisle PLU’s needed for new packaging materials

·   Work closely with operations to procure any new items needed for production.

·   Perform forecasts to predict future usage on vacuum bags, roll stock, ingredients.

·  Record monthly usage on trays, ingredients, labels, vacuum bags, roll stock, nets, etc.

·   Work closely with vendors to ensure favorable purchasing agreements for Villari.

·   Order supply closet orders for TPC and VBF as needed. This includes gloves, aprons, other PPE.

·   Review invoices for packaging, ingredients, and supply orders for accuracy to ensure Villari only pays for goods received and is charged the correct amount.

·   Work closely with Accounts Payable to ensure timely processing of invoices due.

·  Work with production to obtain credit from vendors for any substandard material received as well as working with vendors to minimize substandard goods received.

·   Work with production to better understand business model in the near term and long- term using meetings and electronic communication.

·   Work with sales and R&D to obtain needed documentation for ingredients and new packaging.

·   Maintain certified SQF vendor register for ingredients and food contact items to include obtaining yearly updated documentation in support of register.

·  Maintain COA’s for incoming ingredients.

·   Work closely with the receiving department to coordinate timing of shipments of incoming materials as desired by receiving.

·  Order pallets weekly for operations and as needed.

·   Approve trucks received daily in Carlisle.

·   Conduct meetings with prospective new suppliers in search of favorable pricing for Villari.

·   Conduct meetings with established suppliers to glean current market information as it pertains to Villari.

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Essential Job Functions

Qualifications:

·  Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

·  Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

·  Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

·  Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Education and/or Experience :

Bachelor’s degree, preferably in Business Administration, or the equivalent combination of education, training and experience.

Minimum 5 - 7 years of procurement and sourcing experience in a research, manufacturing, or processing plant. Demonstrating skills and experience with sourcing, strategic negotiations, contractual language addressing liability and software licensing, intellectual property, and risk management awareness.

Language:

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Mathematical Skills:

Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Reasoning:

Ability to solve practical problems and deal with a variety of situations where only limited direction exists.

Other Skills and Abilities:

Excellent communication skills, ability to handle multiple tasks, organize, and prioritize workload.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. To perform assigned duties the following will occur: while performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in persona and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms. 

Work Environment:

Employee works under typical office conditions and the noise level is usually quiet. In certain areas employees may work near moving equipment.

• Note: This job description is not intended to be all-inclusive. Employee is expected to perform other related duties at the discretion of his or her manager to meet the ongoing needs of the organization. For general labor positions, this may include any or all the following: machine loading/unloading, bagging/un-bagging, trimming, label application, box making, cart loading/un-loading, product movement and general upkeep of the work area.