What are the responsibilities and job description for the Excutive Assistant position at vincetures llc?
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our executive team in all aspects of daily operations and business management. This role is critical to ensuring the smooth functioning of our business by managing schedules, streamlining communication, and handling a wide range of executive and operational tasks.
Key Responsibilities:
- Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel arrangements
- Handle day-to-day administrative tasks including email correspondence, document preparation, and filing
- Assist in project management, follow-ups, and ensuring deadlines are met across departments
- Coordinate internal and external meetings, take meeting notes, and manage action items
- Prepare presentations, reports, and business documents as needed
- Conduct basic research and gather data to support business decisions
- Act as a point of contact between executives and internal/external stakeholders
- Support finance, operations, and HR teams with documentation, compliance tracking, and process follow-up
- Maintain a high level of confidentiality and discretion in all interactions
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role
- Excellent organizational and time-management skills
- Strong verbal and written communication skills
- Proficient in Microsoft Office and Google Workspace; familiarity with project management tools (e.g., Asana, Trello, Notion) is a plus
- Ability to multitask and prioritize effectively in a fast-paced environment
- Discretion and professionalism in handling sensitive information
- Self-starter attitude with the ability to work independently
Preferred Qualifications:
- Experience working in a startup or fast-paced business environment
- Familiarity with financial or operational processes
- Bachelor's degree in Business Administration or a related field
Job Types: Part-time, Internship
Pay: $12.48 - $27.09 per hour
Expected hours: 10 – 40 per week
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
Work Location: Hybrid remote in Dearborn, MI 48128
Salary : $12 - $27