What are the responsibilities and job description for the Leasing and Subsidy Specialist position at Vinfen?
Schedule: Mon-Fri 8:30am-4:30pm Salary: $50,000-$52,000 / year
Summary:
The Leasing and Subsidy Specialist at Vinfen is responsible for managing residential leases and rental subsidies allocated to and/or under contract by Vinfen. This role ensures compliance with applicable housing subsidy program regulations, maximizes rental subsidy revenue, and provides Operations staff with training and technical assistance on federal and state subsidy programs.
Key Responsibilities include:
- Maintain property and lease documentation and files.
- Notify Operations staff of upcoming lease events (e.g., lease expirations) and coordinate activities.
- Perform lease-related administrative tasks, including obtaining signatures, entering data into LeaseCalcs and Agresso, and filing leases and related documents.
- Manage residential lease-related activities for DMH Rental Assistance-subsidized properties.
- Maintain strong relationships with DMH, EOHLC, Housing Authorities, Operations staff, and Property Owners/Managers.
- Provide technical assistance and support to Operations staff, particularly ACCS and PACT Housing Specialists.
- Manage residential lease-related activities for Continuum of Care (CoC) sponsor-based and tenant-based subsidized properties.
- Maintain accurate and up-to-date information in LeaseCalcs and Agresso, including rent amounts, effective dates, notification and expiration dates, and lease status.
- Provide Accounts Payable with complete and accurate information regarding payments.
- Notify Purchasing and insurance agents of new sites or changes in existing sites.
- Under the direction of the Director of Affordable Housing, audit account activities for accuracy and timely entries in specified databases.
- Process Accounts Payable Vouchers (APVs) for water, sewer, and other charges as needed.
- Reconcile residential accounts for accurate rent payments and make adjustments where needed.
- Track and recover repair and maintenance costs from property owners.
- Assist the Quality Department in closing out deficiencies.
- Develop and maintain strong relationships with property owners, management companies, and housing authorities.
- Collaborate with Operations and Facilities staff on repair and maintenance responsibilities and communicate with the Quality Department and property owners.
- Perform other duties as assigned
Why Vinfen?
We are committed to you! We offer great training, great benefits, career growth and job security!
- Medical, Dental and Vision Insurance for employees working 30 hours or more
- 15 days of Vacation, 12 Paid Holidays, 10 Sick Days and 3 Personal Days per year (for employees scheduled for 20 hours or more)
- Education Assistance and Tuition Remission Programs as well as innovative Student Loan Payment Programs. Employment with Vinfen counts toward your Public Student Loan Forgiveness eligibility
- Professional Development programs including year-round online training courses and opportunities to earn CEUs
- Retirement savings programs, including a fully funded, employer sponsored retirement plan and an employee funded 403 (b) plan
- Company paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance
- Voluntary Term, Whole Life, Accident and Critical Care Insurance
- Flexible Spending Reimbursement Accounts (Health and Dependent care)
- $500 -- $1,000 Employee Referral Bonuses with no annual cap!
- Other generous benefits including discounted memberships, access to wellness programs and more!
About Us
Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,200 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in 318 programs throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers
Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Job Type: Full-time
Pay: $50,000.00 - $52,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Cambridge, MA 02141
Salary : $50,000 - $52,000
