What are the responsibilities and job description for the Financial Services Specialist I position at Virginia Military Institute?
Title: Planning and Budget Analyst
State Role Title: Financial Services Spec I
Hiring Range: Based on qualifications & experience
Pay Band: 4
Agency: Virginia Military Institute
Location: VMI HUMAN RESOURCES OFFICE
Agency Website: www.vmi.edu
Recruitment Type: General Public - G
Job Duties
Essential Responsibilities and Duties:
- Preparation of budget development worksheets. Compile all information and data needed to support the preparation of the annual operating budget. Work with the Financial Accounting Department to ensure all capital and non-capital expenses are captured accurately for financial statement preparation.
- Review and analyze the contingency and departmental expenditure accounts monthly.
- Prepare budget worksheets for entry into Colleague at the beginning of each budget year. Make budget entries and adjustments throughout the year as needed. Access to the State budgeting system will be given as well to assist in budget adjustments to the State.
- Respond to Departmental budget inquiries and assist departmental staff in understanding/administering their budgets. Serve as backup to the Director and Assistant Director of Finance and Budget on budgetary matters.
- Maintain worksheets to assist the Planning Officer in tracking project expenses and Architect & Engineering (A&E) contract expenses by year and project. Assist in completion of paperwork, A&E contracts, receiving reports, requisitions, and expense tracking for reporting purposes.
- Accurately track and record all ETF (Equipment Trust Fund) requisitions and purchases for reimbursement submittal to the State at the end of the cycle. Responsible for gathering departmental “wish lists” for each new fiscal year.
- Assist Government Relations Officer in organizing and setting up lodging, transportation, and meals for the Legislative Reception in Richmond.
- Other duties as assigned.
Minimum Qualifications
- Experience in higher education or accounting
- Ability to create and maintain Excel worksheets
- Exceptional interpersonal abilities with a strong team orientation and communication skills
- Excellent written and oral communication skills
- Ability to collaborate with other departments to achieve positive results
- Excellent time management and organizational ability
- Ability to multitask and meet constant deadlines
Additional Considerations
- Associate’s or Bachelor’s degree in Accounting, Business, Finance, or related field
- Experience with Ellucian Colleague
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Tamara Wade
Phone: 540-464-7322
Email: hroffice@vmi.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
