What are the responsibilities and job description for the Administrative Assistant position at Virginia Tech?
Job Description
The Virginia Tech Innovation Campus administrative assistant is a part-time (20 to 30 hours per week) position that will provide on-site and off-site support for our administrative office. This position will schedule meetings and coordinate calendars of the Innovation Campus leadership team, order office supplies, arrange travel and travel reimbursements, and provide administrative assistance to the Assistant Vice President of Operations and Finance and the Assistant Vice President of Advancement. As needed, this position will also greet visitors, answer and direct phone calls, and provide support for various events that occur at the Innovation Campus. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, assist with payments, assist principals with tasks and projects, and track and receive office supply orders. Other administrative duties as assigned.
Required Qualifications
Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.
Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.
Demonstrated strong customer service skills.
Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
Demonstrated computer proficiency with Microsoft Outlook
Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.
Excellent time management skills.
Preferred Qualifications
Experience providing support in a higher education, governmental or non-profit context.
Knowledge and experience of Virginia Tech policies and procedures.
Pay Band
3
Appointment Type
Regular
Salary Information
Hourly; Commensurate with experience
Review Date
1/25/2024
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight , a , a college, , and . The university has a significant presence across Virginia, including the in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous and . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Maura Gardner at maurag@vt.edu during regular business hours at least 10 business days prior to the event.