What are the responsibilities and job description for the Contract Administrator position at Virginia Tech?
Job Description
The Procurement Contract Support Specialist is a highly motivated, detail oriented position that will serve as an integral team member of the Operations Team within central procurement and will support the acquisition process of goods and services for the university. Responsible for the maintenance and administration of nearly 1200 negotiated and executed term contracts among multiple and varied commodities and services.
Oversees the contracts system, which tracks contract expiration dates, renewal periods, rebates, modifications and terminations of those contracts. Responsible for contracts system maintenance, testing of system upgrades, and development and implementation of new contract workflows and processes. Acts as the point of contact for dealing with Government Procurement Organizations (GPO) for whom we utilize for cooperative contracting.
Required Qualifications
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Salary range of $55,000 - $65,000
Hours per week
40
Review Date
8/18/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Zach LaCroix at zlacroix@vt.edu during regular business hours at least 10 business days prior to the event.
The Procurement Contract Support Specialist is a highly motivated, detail oriented position that will serve as an integral team member of the Operations Team within central procurement and will support the acquisition process of goods and services for the university. Responsible for the maintenance and administration of nearly 1200 negotiated and executed term contracts among multiple and varied commodities and services.
Oversees the contracts system, which tracks contract expiration dates, renewal periods, rebates, modifications and terminations of those contracts. Responsible for contracts system maintenance, testing of system upgrades, and development and implementation of new contract workflows and processes. Acts as the point of contact for dealing with Government Procurement Organizations (GPO) for whom we utilize for cooperative contracting.
Required Qualifications
- Demonstrated proficiency in database management and computer software applications in a Windows environment, including a high level of competence with Microsoft Office tools.
- Excellent time management and organizational skills with the ability to prioritize tasks, manage multiple assignments, and follow through with minimal supervision.
- Strong written and verbal communication skills to express ideas clearly and logically.
- Proven ability to quickly learn, retain, and apply new information in a dynamic environment.
- Demonstrated ability to communicate with confidence and professionalism in challenging or sensitive situations, including the capacity to navigate difficult conversations with internal and external stakeholders while upholding and advocating for the university’s policies, contractual standards, and best interests.
- Knowledge of acceptable governmental procurement methods, terminology and principles.
- Knowledge of types and elements of contracts sufficient to permit review of contracts and perform related duties such as review, providing and seeking approvals and providing administrative oversight of the contract administration process.
- Experience working with Jaggaer or other comparable contract management software.
- Bachelor's Degree in business or related field and relevant related work experience.
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Salary range of $55,000 - $65,000
Hours per week
40
Review Date
8/18/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Zach LaCroix at zlacroix@vt.edu during regular business hours at least 10 business days prior to the event.
Salary : $55,000 - $65,000
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