Payroll Specialist

Vacancy Announcement

Division of Business Affairs

Payroll Specialist

Virginia Union University envisions itself as a premier liberal art's urban institution of higher education and center of excellence for the preparation of students and the development of leaders for tomorrow’s world.  To continue to realize this vision, the University seeks a data-driven, detail-oriented Payroll Specialist.

Reporting to the Assistant Comptroller, the Payroll Specialist will prepare all university payrolls.   Essential duties and responsibilities include and are not limited to the following: 

Essential Duties and Responsibilities:

• Verify all additions to and deletions from the payroll and apprise the Senior Vice President of Business Affairs and CFO of all questionable items.
• Input relevant employee payroll data into the system as required.
• Process monthly payroll for direct deposit transmission no less than 48 hours prior to pay day.
• Process bi-weekly payroll to be ready for every other Friday (per schedule)
• Process work-study payroll monthly as scheduled.
• Process state and federal withholdings after each payroll
• Prepare check vouchers for payroll-related payments such as, but not limited to: credit union payments, insurance payments and garnishments.
• Conduct monthly reconciliations of payroll accounts with general ledger.
• Compare and review prior months payroll current months payroll.
• Prepare Quarterly Tax Report (IRS 941)
• Prepare State Unemployment Tax Report
• Prepare payroll accruals at the end of the fiscal year.
• Assist in the preparation of relevant audit items.
• Prepare and distribute W-2’s by January 25^th of each year.
• Prepare and reconcile annual W-2 reports and prepare transmittal to IRS.
• Interact with Faculty/Staff/Students and answer questions regarding payroll.
• Analyze monthly payroll registers to anticipate irregularities.
• Other duties as assigned by Supervisor.
• Work with Human Resources to ensure smooth payroll processing.

Qualifications:

• Bachelor's degree in accounting or business Administration with Accounting concentration
• Three years’ experience in payroll procedures and preparation
• Must have good computer skills (Microsoft Office preferred) and be able to work with little supervision.
• Must be able to interact with diverse groups.
• Must be bondable.
• Must have excellent time management, communication, and organizational skills.
• Must have familiarity with electronic payroll systems (Jenzabar a plus)
• Must be able to work under pressure in a fast-paced environment.

VUU is nourished by its African American and Christian heritage and energized by a commitment to excellence and diversity. Its mission is to: 1) Provide a nurturing, intellectually challenging and spiritually enriching environment for learning; 2) Empower students to develop strong moral values for success; and 3) Develop scholars, leaders, and lifelong learners of a global society. 

Established in 1865, Virginia Union University gave newly emancipated slaves an opportunity for education, for establishing a community, and for gaining economic, political and social advancement. The University is the result of a merger among four historic institutions: Richmond Theological Seminary, Wayland Seminary, Hartshorn Memorial, and Storer College. Richmond Theological Seminary held its first classes at Lumpkin’s Jail, a former holding cell for runaway slaves. The Wayland Seminary was founded in 1865 by the American Baptist Home Mission Society in Washington, DC. Two years later Storer College was founded in West Virginia, and Hartshorn Memorial College opened its doors in 1883 as the first college for African American women in the country. After operating independently for three decades, these notable seminaries joined forces to form Virginia Union University in 1899. Hartshorn Memorial and Storer Colleges would eventually join this Union in 1932 and 1964, respectively.

Located in the heart of Virginia’s capital city, Virginia Union University, a Baptist affiliated private institution, is best known for its world-renowned graduate school of theology. It also offers a broad range of educational opportunities in the liberal arts, teaching, research, science, technology, continuing education, civic engagement, and study abroad. VUU’s commitment to student success has included an emphasis on student engagement and retention, and close interaction between faculty and students, both of which produce a synergy among scholarship, teaching, and learning.

At Virginia Union University®, we consistently search for and create growth opportunities that forge groundbreaking research, state of the art technology, or top-of-the-line curriculum. We welcome and encourage new ideas and processes that positively impact experiences. We require the following core values. 

Spiritual Formation, as a faith-based University, we welcome the regular practice of prayer, worship, silence, and mediation that matures one’s relationships, values, and life purpose that lead to ongoing spiritual growth and transformation.

Integrity, we value our commitment to fairness, honesty, and truth reflected in each person’s words and deeds while holding ourselves accountable for our personal and words and actions.

Diversity & Inclusion, as one of the nation’s oldest HBCUs, we value diversity in thought, perspective, and embodiment, trusting that we are stronger when various voices, traditions, and experiences are present. 

Excellence, we provide the highest quality of experiences and interactions while remaining flexible, responsive, and open-minded in developing and delivering programs, services, and facilities committed to exceeding the standards of what it means to be Best-In-Class.

Salary:  Commensurate with experience

Applications Deadline:

Review of candidate materials will begin immediately and continue until the position is filled.  If you have any questions, please contact Askhr@vuu.edu

The selected applicant may be required to submit to a background investigation. VUU is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.