What are the responsibilities and job description for the Accounts Payable Specialist position at Virtual Partner Advantage?
About Us
VPA is a family-owned company committed to delivering peace of mind through expert operational support. Our team works behind the scenes so our clients can focus on growing their businesses. We pride ourselves on excellence, integrity, and a people-first culture.
Position Overview
We're looking for a detail-oriented Accounts Payable Specialist to join our Accounting team. This role is responsible for managing the full-cycle AP process, ensuring timely and accurate vendor payments, and maintaining strong vendor relationships. This is a full-time, onsite position based in either our Marksville or Alexandria office.
Key Responsibilities
- Process PO and non-PO invoices, employee expense reports, and check requests
- Match purchase orders and expenses for accurate coding and entry
- Obtain and reconcile credit card receipts and monthly statements
- Prepare and process check runs, ACH, and wire payments
- Reconcile AP transactions and vendor statements
- Maintain and update vendor master files
- Monitor accounts to ensure timely payments and follow-ups
- Communicate with vendors and internal teams to resolve inquiries
- Document and escalate payment issues when necessary
- Generate AP reports and assist with account analysis and month-end close
Qualifications
- 2 years of experience in Accounts Payable or general accounting
- Proficient in Excel (pivot tables, formulas, and data analysis)
- Strong attention to detail, organizational, and communication skills
- Comfortable working with structured processes and deadlines
- Tech-savvy and quick to learn new systems
Why Join VPA?
- Supportive, family-oriented culture
- Fast-paced, purpose-driven work
- Growth mindset and team-focused environment
- Opportunities for professional development and career advancement
- Leadership that values your input and ideas
- Meaningful client relationships—you'll see the impact of your work
Benefits
- Competitive salary and performance-based growth
- Health, dental, and vision insurance
- 401(k) or retirement savings plans (with matching)
- Paid time off (vacation, sick leave, holidays)
- Health insurance with HSA contributions
- Flexible work hours
- Supportive workplace culture and leadership
- Birthday celebrations, anniversary gifts, and recognition programs
- Monthly fun breaks or team-building events
Ready to bring your expertise and energy to a mission-driven team?
Apply today and let's make an impact together!