What are the responsibilities and job description for the Sr. Executive Administrator position at Visa?
Company Description
Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.
When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.
Join Visa: A Network Working for Everyone.
Job Description
The Executive Assistant position provides daily administrative support to Visa Commercial Services three NY senior executives in addition liasioning closely with the Global Head of VCS and their admin. The role demands excellent organizational skills, attention to detail, and the ability to juggle a range of responsibilities with strong powerpoint skills.
This is an individual contributor role with a primary focus on executive and team support. It is at a professional level and requires the individual to be a self-starter and strong ownership and initiative.
Essential Functions
Calendar Management: Actively manage the three calendars. In addition to scheduling and coordinating logistics for meetings, anticipate and prioritize scheduling needs based on deadlines and deliverables.
Travel & Events Coordination: Coordinate travel logistics (including flights, lodging, visas, travel documents, etc.) and support planning of events and meetings.
Expense Management: Process expense reports.
Administrative Support: Administrative duties include and are not limited to: managing in-office requests (workspace, facilities needs and IT requests), drafting correspondence, proofreading and formatting business documents or broad communications, printing documents and preparing notes, directing inquiries and information to and from stakeholders, and working on special projects for the NY execs.
This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.
Local Law 144 Notice for New York City Resident Applicants: For some requisitions, automated employment decision tools ('AEDTs') may be used as part of the assessment process to assist our recruiters in the initial evaluation of your application. If your application is submitted pursuant to New York City Local Law 144, you may request an alternative assessment from the recruiter. Please visit the Visa Global Privacy Notice to learn how we may collect, process, or retain your professional and employment information for recruiting purposes.
Qualifications
Basic Qualifications:
• 2 or more years of work experience with a Bachelor’s Degree or an Advanced
Degree (e.g. Masters, MBA, JD, MD, or PhD)
Preferred Qualifications & Skills:
• 3 or more years of work experience with a Bachelor’s Degree or more than 2
years of work experience with an Advanced Degree (e.g. Masters, MBA, JD,
MD)
• Proven experience as an executive assistant or other relevant administrative
support experience
• Strong MS Office skills (Outlook, Teams, Word, Excel & PowerPoint) and
technologically savvy
• Strong verbal and written communication skills and ability to communicate
effectively with all levels within an organization
• A positive attitude and excellent interpersonal communication skills
• Ability to perform and prioritize multiple tasks with attention to detail
• Operate effectively and efficiently in a fast-paced environment with little
supervision
• Solutions-oriented with the ability to work collaboratively with others
Additional Information
Work Hours: Varies upon the needs of the department.
Travel Requirements: This position requires travel 5-10% of the time.
Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.
U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 98,000.00 to 125,000.00 USD, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.
