What are the responsibilities and job description for the Legal Secretary/Receptionist position at Visalia Attorney?
We are seeking a reliable and detail-oriented Legal Secretary to support a single-attorney law office. This position serves as the primary administrative support for the attorney and requires strong organizational skills, the ability to work independently, and professionalism when interacting with clients, courts, and opposing counsel. The role is initially part-time, with the potential to transition to full-time based on performance and office needs.
Key Responsibilities
- Receive, organize, and maintain legal files, pleadings, correspondence, and discovery
- Enter, calendar, and cross-reference all critical deadlines, including court dates, hearings, and filing deadlines
- Process, organize, and track incoming and outgoing discovery materials
- Maintain accurate electronic and physical case files
- Serve as the primary point of contact for clients, courts, and opposing counsel
- Answer phones, return client calls, relay messages, and provide updates as directed
- Schedule hearings, meetings, and client appointments
- Draft, format, and proofread routine legal correspondence and documents
- Assist with filing coordination, trial preparation, and document assembly
- Perform general administrative duties including scanning, copying, mailing, and data entry
Qualifications
- High school diploma or equivalent required
- Prior experience as a legal secretary or legal administrative assistant preferred
- Familiarity with California court procedures and legal terminology is a plus
- Proficiency in Microsoft Office (Word, Outlook, Excel) and legal case management systems
- Strong attention to detail and time-management skills
- Ability to work independently in a fast-paced environment
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
Schedule & Classification
- Part-time position with the potential to transition to full-time
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Work Location: In person
Salary : $18 - $20