HR Administration

Job Profile

The Human Resources Administrator is responsible for managing the day-to-day administrative tasks within the Human Resources department. This may include but not limited to employee records, processing new hires, handling basic inquiries and supporting overall HR function by managing data, generating reports, and coordinating administrative processes related to onboarding, benefits, and employee departures.

Vista America is an operating partner of Vista – the world’s first private aviation ecosystem, integrating a unique portfolio of companies. Vista has a global workforce of 4,000 aviation professionals and has flown corporations, governments and private clients to 187 countries, covering 96% of the world.

Responsibilities

• Responsible for the timely updating of the Transportation Vetting Portal (TVP) for all new hires and leavers of Vista America (except for Crew).
• Supports in ad hoc data entry and audit requests
• Coordinates meeting and travel arrangement, and resolve conflicting schedule demands for CHRO and other management as needed Screens, directs, and responds to incoming department calls and inquiries
• Support in the administration of the onboarding of new hires, and offboarding of departing employees. This includes assisting with paperwork and mailings.
• Assist with scheduling, initiating, and auditing performance reviews and employee training programs for completion
• Assist with organizing engaging HR team building activities and company events
• Sort incoming department mail and respond or distribute it to the appropriate team member
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Assist with organizing wellness events, workshops, and activities throughout all our US office locations

Required education and experience

• High school degree or equivalent required. 
• At least 3 years of administrative support experience in a corporate or professional environment.        
• Intermediate level of understanding in Microsoft applications including Outlook, Word, Excel, and PowerPoint.
• Experienced working in ADP Workforce Now, or comparable HRIS Software.
• Ability to treat sensitive or confidential information with appropriate discretion.
• Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments. 

Why choose Vista America?

• No two days will be the same, your career with Vista America will be dynamic, challenging, and exciting. 
• Operational Excellence and Innovation: Industry leader in private aviation with numerous career advancement opportunities. Certified™ Great Place to Work®, highlighting employee satisfaction and career development.
• Commitment to Safety and Excellence: Wyvern Wingman® Certified, Vista America has a history of performance adhering to rigorous safety practices and continuously surpassing benchmarks. 
• Luxury World Class Fleet: We are committed to the highest standards. Our fleet is comprised of highly sought after aircraft, provided with white-glove opulent service that is guided by an obsessive attention to detail and craftsmanship. 

Benefits

• Medical, Dental, and Vision plans 
• 401(k) plan with generous company match with full and immediate vesting
• Company Paid Life, Short, and Long Term Disability Insurance
• Employee Assistance Programs
• Mental Health Wellness Program
• Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines

The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.