What are the responsibilities and job description for the Accounts Payable Vendor Management Specialist position at Vista Global?
Job Profile
Vista has a global reach with operational hubs across the globe and an expert workforce of over 4,400 aviation professionals. Vista's fast-paced growth and its relationship with the best partner operators open the door to lifelong career opportunities across the group - to create the best service in business aviation, in every region in the world.
This is an exciting opportunity for an individual with genuine interest in finance and seeking a career within an international business.
The Accounts Payable Vendor Management Specialist is responsible for managing vendor and customer service relationships. This role will work as part of a shared services function, with global counterparts and responsibilities. An ideal candidate will contribute to establishment and maintenance of internal controls to ensure accurate, complete, efficient, and timely recording of financial transactions.
Your Responsibilities
- Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames.
- Manage the vendor onboarding process ensuring that Vendor Management procedures are followed, and required documentation is provided.
- Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies.
- Maintain records for new and established vendors and assist with 1099 reporting.
- Acts as a liaison between employees, internal support areas, and other departments.
- Assist with special projects and tasks as needed.
Required Skills, Qualifications, and Experience
- Bachelor’s degree from an accredited institution, preferably in Accounting, Finance, or related field.
- Experience in a customer service/vendor management role preferred but not required.
- A minimum of 1 year experience in a high volume, automated accounts payable environment.
- Ability to prioritize and manage multiple responsibilities across multiple departments and workstreams.
- Experience with SAP, Oracle or related large ERP systems preferred.
- Advanced proficiency using Microsoft Excel and databases.
- Excellent organizational skills and attention to detail.
