Attendance Clerk

POSITION SUMMARY:

To assist the Site Principal in maintaining the appropriate paperwork as it pertains to student attendance.

QUALIFICATIONS: 

• Ability to communicate effectively with colleagues
• Solid organizational skills
• Strong Customer Service skills
• Ability to work in a team atmosphere
• Ability to use constructive techniques to resolve issues
• Ability to work independently
• Minimum of High School Diploma or GED required
• An Associate’s Degree, or equivalent is preferred
• Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
• IVP Fingerprint Clearance card is required

 DUTIES AND RESPONSIBILITIES:

• Responsible for maintaining attendance and other mandated data for all student populations.
• Communicate effectively with students, parents and staff.
• Maintain control records on the incoming correspondence and documents, and follow up on work in process to ensure timely reply or action.
• Assemble data information for Site Principal as needed. 
• Responsible for attending various mandated meetings as assigned.
• Works cooperatively with the Administrators to ensure the guidelines of the federal and state mandates are met.
• Performs such other tasks and assumes such other responsibilities as the Site Principal may assign.
• Following up on student absences related to COVID and documenting appropriately.
• Additional duties may be assigned as necessary.

(These essential functions are not to be construed as an exhaustive statement of all duties performed. Employees will be required to perform other job related duties as required.)

KNOWLEDGE, SKILLS AND ABILITIES:

• Advanced knowledge of Microsoft Office suite programs (Word, Excel, Outlook, etc.).
• Experience developing, implementing and leading training for a variety of staff and teams.
• Strong organizational and time management skills and excellent attention to detail.
• Demonstrated ability to analyze and synthesize complex and sensitive information, as well as ability to manage and prioritize complex tasks.
• Excellent written and verbal communication skills.
• Ability to deal professionally with sensitive and confidential issues.
• Excellent interpersonal, diplomacy and conflict management/resolution skills.
• Ability to articulate, represent professional demeanor and ability to take initiative.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

TRAVEL: Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

 11/2024