Assistant Director - Graduate Admissions

Viterbo University seeks a full time Assistant Director of Graduate Admissions. This role serves as the primary admissions counselor and territory manager for a set of specific graduate degrees and certificate programs (e.g., Business/Leadership, Education, Health/Nursing.), while also assisting with recruitment for all graduate programs. The Assistant Director plans, develops, implements, and evaluates graduate admissions work (recruitment, enrollment, and marketing) for their graduate program(s) in collaboration with the graduate admissions director, the graduate academic program director, and the dean. This full-time administrative position is a 12-month position and shall demonstrate a commitment to the philosophy and mission of Viterbo University as a Catholic, Franciscan University.

Essential Duties and Responsibilities:

1. Enrollment Management

• Develop and execute an annual recruitment plan to meet enrollment targets (including but not limited to graduate fairs, open house/information sessions, Countdown to Commencement, business and community outreach and recruitment, non-profit outreach, etc.)
• Establish term-based enrollment goals and provide weekly enrollment metric reports and census reports.
• Recruit and counsel prospective students to assigned graduate programs to maintain or exceed the program enrollment targets
• Refine and ensure the effectiveness of the graduate admission process and collaborate with graduate admissions and enrollment operations
• Work with re-entry students to support retention
• Along with others, engage and professionally represent graduate programs inside and outside the University (regional companies, non-profit/government agencies, and service organizations)
• Coordinate, communicate, and administer the new student orientation each semester for your programs
• Provide regular recruitment updates and ensure ongoing collaboration with the dean, faculty, and graduate program colleagues for the programs you support
• Attend and provide enrollment updates and information learned through conversations with prospective students, businesses/districts, and organizations (e.g. CESAs) at all meetings with the program leads.
• Provide admission support and initial guidance to International students

2. Marketing

• Develop and implement a marketing plan to promote the assigned graduate programs in collaboration with marketing and graduate admissions
• Coordinate and assist in designing marketing materials in collaboration with marketing and graduate admissions
• Maintain and ensure the accuracy of any graduate recruitment/enrollment webpages and social media accounts for your respective graduate programs
• Identify and oversee all events and marketing communications in collaboration with director of graduate admissions

3. Program Specific Opportunity Development and Professional Organization Liaison

• Coordinate offerings for professional development (non-credit) as determined by the program and Graduate Admissions (e.g. teacher professional development (non-credit) options including assisting instructors through approval processes and managing budget and operations. Includes developing opportunities through direct contact with school districts and CESAs throughout Wisconsin.)
• Serve as a liaison to appropriate organizations for the programs supported (e.g. State associations, chambers of commerce, Rotary, school districts, etc.)
• Maintain admissions website pages for the programs supported and assist with pages specific to graduate admissions.

General Requirements/Qualifications:

• A master's degree required (or, in progress)
• Minimum of three years of business or health care or K-12 experience highly desired, and/or three years of work in college admissions or sales preferred
• Ability and proven success in working independently; a self-starter
• Excellent relationship-building skills
• Effective communication and exceptional organizational skills
• Passion for helping people develop and reach professional goals
• Experience with Word, Excel, presentation software, virtual conferencing, social media apps, and budgeting
• Excellent verbal and written communication skills
• Must be authorized to work in the United States. Viterbo University is unable to sponsor or take over the sponsorship of the employment Visa.

To Apply: Please complete the online employment application form, upload a letter of interest, salary requirements, CV/resume, and three professional references.

Review of Application: The review of applications will start middle of November and will be ongoing until the position is filled.

About the University: Viterbo University is a Catholic, Franciscan, liberal arts institution with an enrollment of nearly 3000 students. Viterbo is located in scenic La Crosse, Wisconsin, which has been rated as one of the top places to live in the US. The region features an attractive cost of living, beautiful bluffs and coulees, three major rivers including the Mississippi River, world-class health care and education systems, and easy access to major cities in Wisconsin, Minnesota, and Illinois.

Diversity and Inclusion Statement: At Viterbo University, we value our inclusive climate and understand that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, constituencies, and those who will help us advance our diversity and inclusion initiatives aimed at creating a university that values student, staff, and faculty engagement in addressing issues of diversity and inclusiveness.

Viterbo University provides equal employment opportunities to all employees and applicants for employment, encourages nominations and candidacy of historically underrepresented groups, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Viterbo University is an equal opportunity employer and encourages nominations and candidacy of historically underrepresented groups.