What are the responsibilities and job description for the Legal Assistant position at Vorys, Sater, Seymour and Pease LLP.?
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Position Summary:
The Legal Assistant will perform a variety of secretarial duties for attorneys to whom assigned according to established policies and procedures. The Legal Assistant is assigned to assist several attorneys in a specific practice group and will support 5-9 attorneys. This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed and delegating work to appropriate departments and completing other tasks as assigned in a timely and accurate manner.
Essential Functions:
- Delegate attorney work to appropriate departments.
- Prepare practice-specific documents, paper court filings and e-filings, and update electronic pleading/correspondence/closing folders.
- Screen telephone calls and take messages for attorneys when requested. Receive clients and visitors. Maintain good public relations with clients. Observe confidentiality of attorney-client relationship.
- Read, sort and date incoming mail when requested. Ensure that outgoing mail is delivered timely and specify types of delivery.
- Schedule and calendar meetings and deadlines for attorneys.
- Assist other secretaries and attorneys in the practice group team as time permits and as requested by other attorneys, the Regional Office Administrator or Human Resources.
- Open new files, request conflict of interest checks, maintain client and general files, conduct periodic review of possible storage of older files, and prepare files to be closed.
- Review pro forma reports and make electronic revisions, when requested.
Knowledge, Skills and Abilities Required:
- Excellent spelling and proofreading skills. Typing (45 wpm)
- Effective delegation skills
- Knowledge of court filing procedures, including electronic filing
- Ability to organize, prioritize and produce quality work
- Self-motivated and flexible in order to complete assignments in a timely manner
Knowledge, Skills and Abilities Desired:
- MS Excel
- Intapp Flow
- iManage 10 / FileSite
- Chrome River
- PDF conversions and manipulations
Education and Experience:
- High school diploma or equivalent required.
- 3 - 5 years of experience in similar field required. Previous law firm experience preferred.
Equal Opportunity Employer:
Vorys, Sater, Seymour and Pease LLP (Vorys) does not discriminate in hiring or terms and conditions of employment because of an individual’s sex, race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, genetic information, marital status, military/veteran status, disability or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.